Executive Assistant/Personal Assistant at Milk and Honey

Location: Addis Ababa, Lebu Mebrat Hayel

Deadline: May 26, 2025

Job Description

About the Job

Manage executives’ calendars, schedule meetings, and coordinate appointments.
Handle incoming and outgoing correspondence, emails, and phone calls.
Maintain filing systems and ensure confidentiality of sensitive information.
Schedule and organize internal and external meetings, including minute-taking and follow-ups.
Organize and update filing systems for documents, reports, contracts and presentations.
Arrange travel, accommodation, and itineraries for management when required.
Prepare meeting agendas and ensure all necessary materials are available.
Maintain office supplies and ensure smooth day-to-day administrative operations.
Schedule and coordinate staff meetings, training sessions, and company events.
Track and manage office supplies, ensuring necessary inventory is available.
Assist in organizing corporate events and executive engagements.
Act as a point of contact between executives and internal/external stakeholders.
Ensure timely responses to inquiries and requests.
Represent the executive in a professional and polished manner.
Handle sensitive company and executive information with utmost confidentiality.
Ensure compliance with company policies and industry best practices.

Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
3+ years of experience as a Secretary, Executive Assistant, or similar role.
Experience working in a corporate environment is preferred.

Required Skills