DOA/FMS Facilities Management Assistant – G4

Job Description

Result of Service

RESULTS EXPECTED

•Timely and accurate completion of work assignments, requesting assistance when work assignments are unclear.

•Accurate maintenance of drawings/records, establishment of effective working relationship with internal and external contractor at all levels.

•Provides efficient and effective support for Capital Unit activities and contribute to the ongoing development and implementation of improved systems and processes.

Work Location

• Addis Ababa.

Expected duration

• 9 Months

Duties and Responsibilities

This Position is located in the Project Planning and Implementation Unit (PPIU), Facilities management Section at the United Nations Economic commission for Africa. The Facilities Management Assistant will directly report to the head of the capital project unit. Within delegated authority, the facilities Management Assistant will carry out the following duties.

1. Prepare concept or detailed design drawings for projects assigned, referring to new or existing facilities.

2. Prepare all required graphical analytical and written documentation of the approved designs by Chief Capital Projects Unit.

3. Assist in monitoring and supervision of the executing of projects by contractors or consultants in accordance to the contract and best professional practice.

4. Prepare Drawings, bill of materials, cost estimates, time lines etc. for project prepared in-house or outsourced.

5. Assist head major capital unit and the liaison office to interface with project clearance and during technical discussion.

6. Takes measurement, calculate quantities of projects to verify invoices of contractors.

7. Creates, maintains and monitors project file for work. 8. Realize any other Ad hoc duties when and as required by the chief.

• Work involves standard office setting, with ability to operate office equipment and drafting software, printers and scanners.
• Also involves work in standing and walking for long hours in many office areas in the compound. Both environment may involve exposure to dust and/or mold.

Qualifications/special skills

• High school completion is required.
• Engineering or architectural related work experience is required.

Languages

Fluency in English is required.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.