Coordinator, Program (WASH)

Position Title: Coordinator, Program

Department: WASH

Level: TBD

Reports to: M4S Activity, Chief of Party

Required number: One

Based in: Addis Ababa

Vacancy type: Internal and External

Duration of contract: Indefinite based on performance and availability of funds.

Remuneration: As per organization pay scale plus other PSI/Ethiopia staff benefits. 

Application Deadline: December 11, 2024

Who we are?

We’re Population Services International (PSI), the world’s leading non‐profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing. We are a $560m enterprise based in Washington, DC, operating in the private and public sectors in more than 65 countries.

Join us!

There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds – from the medical industry to the music business – all with unique skills we bring to the job.

PSI/Ethiopia wants to reimagine healthcare, put the consumer at the center, and whenever possible, bring quality care to the front door.  We achieve health impact in Ethiopia by working with both government and private partners and harvesting technology innovation to bring quality care closer to communities, schools, and homes.   We empower consumers by including them in the design of healthcare solutions, offering them more healthcare choices, and helping them to have a voice in influencing national priorities.  We work with all market actors in the health system to understand their needs, designing and delivering solutions so that market systems can sustainably serve consumers for the long term, helping to support the Government of Ethiopia in achieving Universal Health Coverage.

We are looking for a Coordinator, Program who will manage WASH initiatives by coordinating reporting and work planning with PSI teams and partners, compiling reports for donors and the Government of Ethiopia, and synthesizing information for internal use. Key duties include support the communication team in developing communication materials, planning events, meetings and conferences, tracking project timelines, and overseeing logistics. The role also involves managing documentation, ensuring compliance, tracking inventory, and supporting procurement.

Main Duties and Responsibilities:

• Coordinate periodic program reporting (biweekly, monthly, quarterly, and annual) and work planning inputs from the PSI team and consortium partners.
• Compile and prepare reports for submission to donors and Government of Ethiopia (GoE).
• Work across departments to produce monthly updates, disseminate lessons learned to implementing partners and regional PSI teams, and support MLE team in dissemination of information (from DHIS2 and other platforms) for management meetings and presentations.
• Support the communication team on identification and development of stories, articles, blogs, and news for program knowledge sharing.
• Coordinate with communication team in preparation of communication materials (e.g., newsletters, briefs, presentations) for internal and external audiences, including donors and partners.
• Liaise with consortium partners to ensure timely and quality report submissions.
• Facilitate communication among team members and ensure alignment with project goals.
• Plan and coordinate key events such as regular meetings, trainings, workshops, and events.
• Document outcomes, follow up on action points with relevant team members, and coordinate logistical arrangements for field visits, including travel, accommodation, and venue booking.
• Monitor project schedules, adhere to timelines, and adjust as needed.
• Maintain and organize all program documentation, including proposals, contracts, amendments, and agreements in coordination with CLA Director.
• Ensure compliance with organizational policies, donor requirements, and local regulations.
• Collaborate with the procurement team to ensure timely & efficient acquisition of supplies/ services.
• Track program inventory and assets, ensuring proper use, storage, and maintenance.
• Facilitate the uploading of documents into the D-tracker internal control system.
• Collaborate with national and regional staff to ensure accurate & timely cost-sharing data collection.
• Carry out any additional tasks assigned by the CoP/DCoP, Program Lead, and other program staff.