Consultant/Firm for Market analysis, benchmarking and propose updated per-diem rates _at Vital Strategies, Ethiopia

Vital Strategies is an international public health organization that believes everyone should be protected by a strong public health system. We provide technical assistance to governments and civil society in low- and middle-income countries to design solutions to some of the world’s most difficult public health challenges.

TOR Market analysis, benchmarking and propose updated per-diem rates

This Terms of Reference (TOR) outlines a consultancy to conduct a comprehensive market analysis, benchmark existing per-diem rates against industry standards/local costs, and propose updated, cost-effective, and compliant daily subsistence allowances. The deliverable includes a benchmarking report, detailed analysis, and a revised, justified rate structure.

Introduction

Vital Strategies Ethiopia requires a qualified consultant/firm to review and update its current per-diem policy and rates. The objective is to ensure rates are realistic and market aligned.

Objectives of the Assignment

• To conduct a thorough market analysis of accommodation, meals, and incidental costs in target locations. (Across all regional and Zonal cities in Ethiopia ) Afar, Amhara, Benishangul-Gumuz, Central Ethiopia, Gambela, Harari, Oromia, Sidama, Somali, South Ethiopia, Southwest Ethiopia, and Tigray.
• To benchmark Vital Strategies ’s current rates against peer organizations, industry
  standards, and government/donor rates
• To propose an updated, competitive, and sustainable per-diem structure.

Scope of Work

• Review Current Policy: Analyze existing per-diem policies, rates,
• Market Data Collection: Survey current, reasonable costs for lodging, breakfast, lunch, dinner, and incidentals in relevant locations.
• Benchmarking: Compare findings with at least [10] similar organizations or industry standards.
• Proposal Development: Develop a new, tiered per-diem structure similar with the current policy (e.g., by Capital City, region, zone and wereda) ensuring cost-efficiency and compliance.
• Justification Report: Provide a detailed report justifying the proposed rates based on data, including inflation adjustments if necessary.

Key Deliverables

• Inception Report: Detailed methodology, survey tools, and timeline.
• Draft Benchmarking Report: Preliminary findings, market analysis, and proposed rates.
• Final Report & Proposal: Finalized, actionable per-diem rate structure and policy recommendations.

Timeline
The assignment is expected to be completed within [22] working days, starting from [February 15, 2026].

• Consultant Profile
• Demonstrated experience in compensation, benefits, or financial policy consultancy.
• Strong research and analytical skills in market benchmarking.
• Knowledge of local/international donor regulations is an asset.