Consultancy: Organizational Structure Review, Manuals & System Development and Certification Process (m/f)

sequa gGmbH is a globally operating non-profit development organisation. Since 1991 sequa has carried out programmes and projects of international cooperation in close collaboration with the German private sector. sequa offers know-how and long-term experience in capacity development for chambers and associations (BMOs), vocational education and training, private sector development and trade promotion. The organisation is based in Bonn, Germany. sequa employs more than 100 persons (2026) and reported a turnover of EUR 51 m in 2025.

We are offering a project-based assignment as Consultancy Services for Organizational Structure Review, Manuals & System Development and Certification Process (m/f)

Location: Mekelle, Tigray Regional State

Assignment period: Dec 07, 2026, to February 28, 2027

Working time scope: Up to 20 Expert Days

Project: Private Sector Support (PSS) Along the Horticulture and Oilseed Agriculture Value Chains in the GIZ Strengthening Rural Value Chain II Project (SRVC II)

Job code: ETH-1148 consultancy service: Organizational Structure Review, Manuals & System Development and Certification process

The Project

The SRVC II project is a comprehensive agricultural value chain development (VCD) project, working along selected agricultural value chains in the horticulture and oilseeds sub-sectors. The project aims to strengthen private sector development, supply chain management and post-harvest management. It works with various public and private partners, including agricultural input and service providers, agricultural producers and processors as well as business associations to foster public-private collaboration and public private dialog (PPD). In addition to and beyond selected value chains, the project aims to support federal partners with agricultural policy development and inter-sectoral coordination for Ethiopia’s agricultural sector to fulfil its potential to provide food security, employment and supply high-quality food to local and international markets.

sequa has received the mandate from GIZ SRVC II to implement projects along the horticulture and oilseed agriculture value chains. The project aims to support SMEs and farmer organizations in achieving business growth and stronger market integration by improving service delivery of relevant business membership organizations (BMOs) and strengthening the capacity of targeted SMEs along the value chains in Ethiopia.

Elyas Power Electromechanical Enterprise, based in Mekelle, Tigray, Ethiopia, specializes in manufacturing agricultural and agro-processing machinery, including edible oil press and groundnut roasting machines. Under its partnership with GIZ through the integrated development partnership with the private sector (iDPP), the enterprise is undertaking interventions to strengthen its manufacturing capacity, improve product quality and expand market access.

In this context, the consultancy aims to strengthen the enterprise’s organizational structure, establish and implement a Quality Management System (QMS), develop operational manuals and procedures, and prepare the company for applicable GMP and ISO certification.

Scope of the Assignment

The consultant will provide technical support to Elyas Power Electromechanical Enterprise to assess its existing organizational structure and recommend and implement necessary adjustments to ensure alignment with the enterprise’s strategic objectives and operational requirements. The assignment will also involve establishing and deploying a QMS, developing relevant operational documentation, and preparing the enterprise for GMP and applicable ISO certification audits.

Your Tasks / Responsibilities

The consultant shall conduct and complete tasks that include but may not be limited to those specified as follows:

Work Package 1: Organizational Assessment and Structure Development

• Assess the enterprise’s existing organizational structure, including its functions, roles, responsibilities and reporting lines, with particular attention to machinery fabrication, engineering design, assembly, production and quality control.
• Review existing production workflows, assembly facilities, material sourcing and procurement practices, quality-control arrangements, and documentation and data-management systems against applicable GMP and ISO requirements.
• Identify key organizational and operational gaps, weaknesses and areas requiring improvement, particularly those affecting operational efficiency, resource utilization, accountability, product quality and standards compliance.
• Develop an optimized organizational structure aligned with the enterprise’s strategic objectives and operational requirements, clearly defining functional units, roles, responsibilities and reporting relationships.

Work Package 2: QMS Design and Manual Development

• Assess existing quality management practices, policies and procedures to identify the requirements for establishing a QMS aligned with applicable GMP and ISO standards.
• Design and establish an integrated QMS covering the enterprise’s key functional areas, including production, engineering, quality control, procurement, inventory management and sales.
• Develop a comprehensive quality manual, operational policies, standard operating procedures (SOPs), work instructions and supporting documentation tailored to the enterprise’s manufacturing operations.
• Establish quality-control procedures, inspection protocols and record-keeping systems to ensure product quality, traceability and compliance with applicable standards.
• Ensure that the QMS documentation incorporates relevant quality and safety requirements for the manufacture of edible oil press machines, groundnut roasting equipment and other food-processing machinery.

Work package 3: QMS Implementation, Staff Training and Capacity Building

• Facilitate the practical implementation of the developed QMS across the enterprise’s functional areas, ensuring effective adoption of the established procedures and integration into day-to-day operations.
• Conduct practical training and coaching sessions for management and staff to strengthen their understanding and application of QMS requirements, quality management practices and operational procedures.
• Train and mentor designated staff in conducting internal audits, documenting audit findings, monitoring compliance and implementing continuous improvement measures to ensure the sustainability of the QMS beyond the consultancy period.

Work Package 4: Internal Audit, Corrective Actions and Certification Support

• Conduct a comprehensive internal mock audit to evaluate the effectiveness of the implemented QMS, verify conformity with applicable GMP and ISO requirements, and identify any outstanding non-conformities.
• Prepare an audit report documenting the findings, assess identified non-conformities, and support the enterprise in developing and implementing appropriate corrective and preventive action (CAPA) plans, including follow-up verification of their effectiveness.
• Provide technical guidance and support to the enterprise in preparing for and undergoing the final certification assessment by the designated internationally accredited certification body, including addressing audit observations and supporting the closure of outstanding findings.

Deliverables

To prove the accomplishment of the detailed tasks, the consultant shall deliver the following:

Work package Deliverables

Work package 1Assessment report outlining the existing organizational structure, functional arrangements and operational gaps.

• Proposed optimized organizational structure, including an organizational chart with clearly defined functional units, roles, responsibilities and reporting relationships.
• Organizational improvement action plan outlining recommended adjustments, implementation priorities, responsible persons and timelines.

Work package 2Comprehensive QMS manual aligned with applicable GMP and ISO requirements.

• Documented operational policies, standard operating procedures (SOPs), work instructions and supporting templates and formats.
• Quality-control procedures, inspection protocols and record-keeping tools tailored to the enterprise’s manufacturing operations.
• Relevant GMP operational logs and documentation systems to support quality assurance, product traceability and standards compliance.

Work package 3 QMS implementation action plan outlining key activities, responsible personnel, timelines and milestones.

• Evidence of QMS implementation across the enterprise’s functional areas.
• Training materials and records of training and coaching sessions, including participant lists.
• Staff capacity development report covering personnel trained and mentored in internal auditing and QMS compliance monitoring.

Work package 4Internal mock audit report covering the methodology, findings, non-conformities and areas for improvement.

• Certification readiness assessment confirming preparedness for the external audit.
• Documentation of certification audit support, including responses to observations and actions taken to address outstanding findings.
• Final consultancy report summarizing the assignment, achievements, outstanding issues and recommendations for QMS sustainability and continued compliance.

Your Working Experience

• At least five years of relevant professional experience in organizational structure review and the design or establishment of Quality Management Systems.
• A proven track record of supporting at least three manufacturing, industrial or electromechanical engineering companies through successful audits conducted by internationally accredited certification bodies.
• Demonstrated experience in cross-functional change management, preparation of technical and operational manuals, and implementation of manufacturing quality-assurance systems.
• Experience with local and international manufacturing quality standards, relevant safety requirements, GMP and ISO compliance processes.
• Prior experience with projects funded or implemented by international development agencies, such as GIZ or sequa, or within public-private partnership frameworks such as iDPP, is an advantage.