Cashier and Secretary

• Job Title: Cashier and Secretary
• Work Unit: Finance and Procurement Directorate
• Basic salary: 15,424
• Benefit: 500 per month transport allowance and 15,000 medical expense per year
• Required number: 01
• Duty Station: Addis Ababa
• Immediate Supervisor: Finance Team Leader

Job Summary:

Under the general direction of the finance team leader, the cashier secretary effects Petty cash payments, prepares petty cash replenishment, receives money based on the organization’s official receipts and undertakes secretarial services.

Specific Duties and Responsibilities:

• Effects petty cash payments and prepares petty cash replenishment
• Receives cash and /or Cheques against cash receipts, deposits collected money in the bank and draw cash from the bank.
• Records Cash received, and deposited on daily basis and prepares collection and deposit reports.
• Conduct cross reference bank deposit slips and/or check deposits against cash and /or check receipts to which they relate
• Disburse authorized payments from petty cash after examining the validity of payment vouchers and other supporting documents.
• Pays authorized advances for purchases, transportation, per diem and etc in accordance with applicable advance payment forms.
• Prepares journal vouchers for any bank transfers
• Records daily petty cash payments chronologically
• Notifies the staff for settlement of previously with drawn funds and inform same to her/his supervisor for action.
• Effects payments for dully authorized purchases of material or services
• Submits reports of receivables and payables as and when requested
• Count petty cash on hand daily and reconcile the balance plus suspense vouchers with the petty cash register balance and inform overage or shortage.
• Handles taxes, insurances fee and other payments and collections on time
• Receives and records letters and addresses to the concerned body
• Undertakes any secretarial service as required
• Replaces the admin assistance on her absence and undertakes the responsibilities.
• performs any other duties when assigned by her immediate supervisor.

Qualification:

• Diploma or Level III in accounting

Experience:

• 2 years work experience in related fields