Business Support Assistant (Light Vehicle Fleet Management)

Location: Addis Ababa, Ethiopia

Deadline: 31 July 2025

Job Description

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

 

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THE ROLE

Under the direct supervision of and reporting to the Fleet Manager, the incumbent will be responsible for the following duties:

 

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

• Ensure proper utilization of WFP vehicles in compliance with UNWFP Vehicle Management Policies and Procedures.

• Oversee operational activities in the Fleet Management System (FMS), including fuel issuance, data entry, and tracking of vehicle life cycle events in WFP’s Corporate Fleet Management System.

• Prepare and submit quarterly FMS reports to support management decision-making and conduct necessary follow-ups.

• Monitor and coordinate payments and compliance requirements for Light Vehicle insurance, including third-party and Self-Insurance Schemes.

• Manage and respond to field transport and fuel requests for Light Vehicles, ensuring timely and efficient service delivery.

• Serve as the unit focal point, guiding administrative rules and procedures such as airport pickups and in-town transport bookings.

• Demonstrate strong soft skills, a proactive and customer service-oriented mindset, along with excellent analytical and critical thinking abilities.

• Ensure timely communication and resolution of open items related to fuel, job cards, annual roadworthiness inspections, and other maintenance issues in coordination with Sub Office focal points.

• Track, reconcile, and report quarterly fuel purchases; initiate replenishment requests on time.

• Prepare and submit weekly drivers’ overtime reports for HR processing and payroll.

• Maintain up-to-date records in the Fleet Management module, including drivers’ licenses, contracts, and authorization statuses.

• Daily Monitoring and reporting of Vehicle Tracking System (VTS) alerts, including but not limited to over-speeding, out-of-hours driving, and Vehicle Idling

• Issuing, monitoring, and tracking of driver IDs to each driver, ensuring accurate tracking of driver behaviour and accountability.

• Perform any other related duties as required to support fleet and administrative operations.

QUALIFICATIONS AND EXPERIENCE:

Education:

• Completion of secondary school education.

Experience:

• Four or more years of progressively responsible work experience in the relative business stream with experience in fleet management.

Knowledge and Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.

Language:

• Fluency (level C) in English.

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

 

WFP LEADERSHIP FRAMEWORK

 WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

 

REASONABLE ACCOMMODATION

 WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org.

 

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

Only shortlisted candidates will be notified

 

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

DEADLINE FOR APPLICATIONS

31 July 2025-23:59-GMT+03:00 East Africa Time (Addis Ababa)

 

CLICK HERE TO APPLY>>>