AVoHC Recruitment Officer (AfCDC)

Organization Information

Reports to: Head of Human Resources Management
Directorate/Department: Administration
Division: Human Resources Management
Number of Direct Reports:
Number of Indirect Reports:
Job Grade: P2
Contract Type: Fixed Term

Purpose of Job

Under the supervision of the Head of Human Resources Division and guidance from the Head of EPR Division, the AVoHC Recruitment Officer shall overall, lead on ensuring an end-to-end recruitment and onboarding of AVoHC members and support the coordination of the deployment operations during emergencies.

Main Functions

The AVoHC Related Responsibilities :

• Conduct regular recruitment needs analysis to determine the right time, expertise to recruit, by ensuring languages, gender and Member State representation.
• Initiate and coordinate the membership recruitment process in collaboration with Africa CDC HR division
• Ensure the roster is update and making sure the right expertise and available for potential deployment
• Ensure all AVoHC have undergone all mandatory training as planned, including induction course and technical and specific trainings.
• Work with the head of response unit to assess and determine emergency response deployment needs.
• Coordinate the emergency response deployment in collaboration with the head of emergency response unit
• Coordinate the development/updating the AVoHC working documents including manuals, handbook, SOPs, field forms and templates to ensure smooth deployment process.
• Support on planning and design of a suite of courses, in collaboration with subject matter experts,
• Deliver training for the advance deployment core team and AVoHC Members,
• Ensure robust process for monitoring and evaluation of AVoHC rapid Responders are embedded into the overall emergency response framework

Specific Responsibilities

General recruitment responsibilities:

• Participate in the review of Standard Operating Procedures, policies, guidelines and tools used in short listing, interviewing and selection of staff.
• Provides support in the development of the yearly recruitment plan and contribute to the recruitment process.
• Ensures compliance to established recruitment practices and staff regulations and rules at all recruitment processes.
• Reviews job openings in consultation with hiring managers/HRBP, ensuring that the evaluation criteria and responsibilities are in line with the approved documents.
• Publishes vacancies on AU website and subscribed social media platforms (LinkedIn, twitter and Facebook)
• Ensures thorough monitoring of postings and applications to ensure timely recruitment.
• Coordinates and participates in shortlisting and interview activities using the Success Factor for candidate’s list generation and scoring.
• Carry out all the administrative duties in the recruitment process such as logging application forms/CVs, organizing recruitment timetables, arranging interviews, interview tests and distributing interview packs and shortlisting to interviewees/panels.
• Accurate and timely management of documentation and reporting
• Ensures administration of language professional examination and psychometric assessment to candidates.
• Makes sure that reference checks are done in timely manner.
• Seeks approval for appointments and ensure creation of contracts in SAP system, and prepare job offers to successful candidates.
• Revises all outgoing recruitment documents to ensure accuracy,
• Liaises with on-boarding team to initiate on-boarding process for appointed successful candidates.
• Provides support in the process of building awareness amongst, senior management and staff members about Competency Based Interview, Psychometric Tests, application process, recruitment policy, staff rules and regulations, and related guidelines.
• Provides guidance on interpretation and application of related recruitment policies, regulations and rules.
• Contributes to the resolution of grievances and complaints related to recruitment.
• Participates in the planning process throughout the recruitment life cycle for determining the staffing requirements and organizational structure and conduct analysis to provide inputs on emerging fixed term capacity gaps in accordance with the mission/clients’ mandate.
• Any other related duties and responsibilities as maybe assigned from time to time.

Academic Requirements and Relevant Experience

Bachelor’s degree in human resources management, Business Administration/Management, Public Administration, Labor Law or related field with 5 years of progressive relevant experience in human resources management or recruitment in similar international organization out of which 2 years are at supervisory level.

Or  

Master’s degree in indicated fields are required to have 2 years of experience in human resources management or recruitment in similar international organization.

Professional certification from recognized HR institutions such as SHRM-CP, PHR or equivalent are desirable.

Essential: 

• Experience in supporting the establishment and implementation of public health response teams at national, regional, and/or international levels.
• Experience in recruitment, training and deployment of Health Emergency Rapid Response Teams at national, regional and/or international level
• Experience in training of public health emergency response workforce such national rapid response teams

Desirable: 

• Demonstrable previous experience in Recruitment, Training, and Deployment of Health Emergency Experts with and international public health organization
• Demonstrable previous experience in Recruitment, Training, and Deployment of African Volunteers Health Corps members is asset
• Demonstrable and proven experience with the African Volunteers Health Corps (AVoHC) such as previous emergency response deployment as AVoHC Rapid Responder
• Previous experience working in Africa that reflects an in-depth knowledge of public health issues and public health workforce in general.
• Demonstrable experience and knowledge of operations of the Africa CDC and Regional Coordinating Centres.
• Understanding of the African Union’s way of working and managing associated relationships with Member States and partners is an asset.

Required Skills

• Ability to work under pressure, stay on track and meet deadlines.
• Analytical and problem-solving abilities.
• Proven ability to produce precise and intelligible reports and office briefs in line with the requirements of the African Union.
• Able to operate in a multicultural environment.
• High level of autonomy at work, yet with profound team-spirit.
• Adaptive, patient, resourceful, resilient and flexible.
• Pro-active and solutions oriented.
• Knowledge of results-based management.
• Demonstrated ability to work as part of a team and personal qualities of integrity and credibility.
• Excellent verbal and written communication skills with exceptional attention to details.

Leadership Competencies

Core Competencies

Functional Competencies

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

Africa CDC is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 85,212.07 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$  66,751.81  inclusive of all allowances for locally recruited staff of the African Union Commission.

APPLICATION INFORMATION

Applications must be submitted no later than January 28, 2025, 11h59 p.m. EAT.

-Only candidates who meet all job requirements and are selected for interviews will be contacted. -Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.

-Africa CDC is an equal opportunity employer, and female candidates are strongly encouraged to apply.

-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles.

These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.