Assistant Supply Chain Officer

Under immediate supervision of the supply chain manager the incumbent ensures the store management system are efficient and effective in providing the necessary logistics and store management services; ensures safe custody and security, cost effective material handling system and timely delivery; operates automated stores management using appropriate software.

The incumbent will manage the medical charity store and provide necessary assistance for the medical warehouses IGA. Work with MSIE assets, drugs, reagents, other medical supplies and medical equipment receipt, storage, dispatch, tracking and recording of stock management transactions. Responsible for safe keeping of drugs, contraceptives, and consumable medical supplies.

Coordinate the process of supply/demand forecasting, Procurement, inventory management, and on-time delivery.

The Assistant Supply Chain officer supports all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, warehousing assets & logistics activities within the area of responsibility.

The incumbent will support and coordinate with field Warehouse teams. Assist with the preparation of stock reports as required on consumption, stock status and purchase requirements.

DUTIES/TASKS

1. Receives materials and fixed assets incoming from outside and prepares goods receiving note, records and keeps in appropriate file.
2. Issues materials against authorized store requisition and keeps store issue voucher in appropriate file.
3. Distributes copies of store documents to appropriate departments.
4. Keeps store documents in a manner that simplifies identification and retrieval.
5. Makes sure all materials are stored in appropriate places away from rain, dust, pilferage and deterioration.
6. Operates an automated computer system to balance and record inventories and stocks.
7. Prepares monthly asset and stock report on the status of stock movement of support office.
8. Organizes the arrangement of items in proper location, shelf, code and group for easy retrieval up on needed.
9. Makes sure stock is arranged for easy physical count and stock taking.
10. Proposes disposal of damaged, obsolete, expired materials.
11. Participates and facilitate for annual physical inventory and regular stock takes.

• Makes all users sign custodian sheet and update from time to time.
• Give proper documentation and reports to Asset Officer.
• Identify GRNs with Fixed assets and prepare for registry on fixed assets.
• Assist the Asset officer on Registration and tagging of fixed assets when required.
• Assist the supply chain officer with the proper storage of pharmaceuticals and other medical supplies using approved procedures and standards in accordance with national policies and standards.
• Ensure the Storage and distribution processes are in accordance with the standard storage guideline & distribution list.
• Ensure accurate & timely update of Bin card for both Charity and IGA stores, provide timely reports both periodically and on request.
• Make sure standard requirements of medical warehouses are maintained including regularly measuring room & refrigerators temperatures, keeping recommended heights and floor levels and use of pallets etc.
• Issues the right product, with the right Batch & right Expiry date, on the right time, for the right center according to approved store documents.
• Makes sure storage area is always clean and free from rodents.
• Regularly checks all medical materials are stored in appropriate places away from rain, dust, pilferage, and deterioration.
• Assist the supply chain officer on the preparation of Central Medical warehouse IGA reports.
• Filling of all essential documents into the labelled file folder properly on time.
• Provides required data for drugs, medical supplies, and equipment when required.
• Provides stock status data essential for the proper stock control, utilization, timely ordering and restocking of drugs, contraceptives, and consumable medical supplies.
• Closely assist Supply chain officer when products are delivered from suppliers.
• Tracks and reports close to expire products on time & remove those totally expired products from shelf finally register & stored in Quarantine room prior to disposal.
• Keep data that helps to calculate and monitor various stock KPIs.
• Report Central Medical Warehouses High value items Monthly & accurately on time.
• Assist in disposing expired and damaged stock as per disposal procedures.
• Assist during regular inventory counts and spot checks across all over MSIE centers.
• Perform the supply chain officer’s duties when delegated or as required.
• Perform Storekeepers role of MSIE stores by filling the vacant place when assigned.
• Undertakes any other duties that may be assigned by the immediate supervisor.

Qualification Requirements

Education

Relevant qualification in Pharmacy Diploma/ BSc in Pharmacy

Experience

Two years of experience as druggist storekeeper, supply chain management experience, procurement, and logistic experience and/or warehouse management experience, having Inventory control management software knowledge is preferred. Zero year of experience for pharmacist.

Skills, Attitudes and Attributes

• Good Customer handling and awareness of quality care.
• Ability to multi-task
• Excellent communication, interpersonal and reporting skills
• Excellent knowledge of basic computer applications
• Awareness of concepts and strategies of supplies management.
• Strong oral and written communication.
• Experience in the usage of computers and office software packages.
• High level of integrity and ethical behavior
• Pro-Choice