Location: Dollo
Employee Status: Fixed Term
Job Description
External advert.
TEAM/PROGRAMME: Logistic
LOCATION: Moyale
Position: Assistant Supply Chain Officer
POST TYPE: National
Child Safeguarding:
Child Safeguarding Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
INTRODUCTION
Save the children is the world’s leading independent organization for children. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives. Recognized for our commitment to accountability, ambition, collaboration, creativity and integrity, our work takes us into the heart of communities, where we help children and families help themselves. We work with other organizations, governments, non-profits and a variety of local partners while maintaining our own independence without political agenda or religious orientation.
ROLE PURPOSE:
The post holder will be tasked with facilitating smooth operations, which include Fleet Management and Procurement issues. The post holder will also be responsible for ensuring proper Reporting and coordination with various departments including programs and other support units.
KEY AREAS OF ACCOUNTABILITY:
-
- Procurement Process.
- Procurement Filling, filling, documentation.
- Local procurement including vehicle hire, framework agreements with Hotels, suppliers including guest house supplies
- Coordination with Addis procurement for all procurement requests sent to Addis on daily basis.
- Payment processing of all suppliers payment including vehicle payments.
- Weekly sharing of the procurement tracker with all the Satellite office staffs.
- Ensure timely submission of procurement report to the Supply Chain Officer
- Daily, weekly and monthly Reporting of Supply Chain updates (Fleet).
- Day to day management of SCI and rented cars for the Satellite office including allocation to programme activities.
- Timely fueling of project vehicles upon authorization of the concerned people.
- Regular updating of the vehicle files and ensuring all the required documentations are in place.
- Ensuring that weekly/monthly movement plans are prepared and submitted to Supply Chain by Friday 4 pm.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Cuts away bureaucracy and encourages an entrepreneurial approach
Integrity:
- Honest, encourages openness and transparency
- Displays consistent excellent judgement
QUALIFICATIONS AND EXPERIENCE
- Diploma/BA Degree in Management, Warehouse management, Supply Chain management or related field.
- 5 years relevant experience at least 2 years NGO experience
- Good command of English Language
- Computer literate with proficiency in basic office software MS Excel, Ms word
- Highly organised with good administration skills for order and information management,
- A commitment to children’s rights and principles of equal opportunity.
- Commitment to Save the Children values.
Commitment to and understanding of Save the Children’s aims, values and principles
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.