Archive and Record Clerk at Ethiopian Public Health Association
Internal and External Vacancy Announcement
Location: Addis Ababa, Ethiopia
Organization: Ethiopian Public Health Association
Deadline: January 13, 2026
Job Description
Job Purpose
The purpose of the job is to record, archive and disseminates all internal and external documents, correspondences and reports; maintain proper filing and archive system that safeguards all the documents and make easily accessible.
Duties and Responsibilities
- Receives records, distributes and controls all out going, incoming and internally generated documents and files.
- Ensures that the receiving, recording, and issuing practices are in compliances with established procedures and methods.
- Arranges systematically all files in an orderly manner by type and source
- Controls the issue of files and documents by receiver’s address.
- Ensures up-to-date recording & Responsible for the safety of documents
- Maintains records of contracts &data relevant to overall operation management.
- Maintains close contact with all directorates to manage filing data.
- Ensures procedures governing documentation & file management operations.
- Prepares periodic summary or statistical reports of all filing operations.
- Prepares history of files & inform to respective users.
- Keeps proper records of incoming & outgoing letters & summarizes activities on log book.
- Receives letters from external sources, distributes them and follow up if any response is necessary to the requests of institutions where originated
- Manages clerical works of the unit& Ensure data management are consistent and timely.
- Ensures the maintenance of up-to-date and complete records either for review and updating.
- Participates in annual work plan, budget, and periodic activity reports preparation.
- Ensures letters& correspondences of the association are well received by receivers.
- Makes sure documents are handed over to the recipient unit or person accompanied by signature when delivering documents.
- Performs any other related duties as directed by immediate supervisor.
General Information
- Post Title: Archive and Record Clerk
- Employment Type: Full-time
- Career Level: Professional level
- Duty Station: Addis Ababa,
- Duration: 1 year with the possibility of extension
- Number of posts: One
- Salary: Based on the Organization Scale
- Posted date: December 31/2025
- Closing date: January 13/2026
Job Specification
- 10+3 or Level IV diploma in Secretarial Science & Office Management/ Management and related with 0 years of experience
OR
- 10+2 or Level III certificate in Secretarial Science/ICT/ Records Management or related with 2 years of relevant experience
- Office Management
How to Apply
Interested candidates should submit their CV and credential documents in person to the Ethiopian Public Health Association (EPHA) office within 7 days from the date of this announcement.
The office is located
EPHA Building, Arada sub city, woreda 7, Kebena area in front of OLA gas station . We encourage qualified women and candidates from marginalized communities to apply.
Only short-listed candidates will be contacted for an interview and exam.
EPHA do not cover any costs incurred by candidates during the recruitment process
EPHA strongly encouraged female candidates to apply.
The deadline for application is after 10 working days from the date of this application.
