Affiliate Contractor – Senior Programme Associate (Grants Management)

Responsibilities and Accountabilities

Grants Management, Partner Engagement and Compliance

1. Support implementation of the IOM Ethiopia Grants Mechanism, including grant planning, partner engagement, documentation, agreements, amendments, reporting and close-out processes.
2. Coordinate partner due diligence, capacity assessment and enhancement, risk classification, corrective action planning and maintenance of complete partner records and audit trails.
3. Monitor grants related partner implementation, milestones, compliance obligations and emerging risks, and follow up on delays, gaps, non-compliance or agreed corrective actions.
4. Support partner selection and grant review processes, including committee documentation, evaluation records and communication of follow-up requirements.

Monitoring, Reporting and Information Management

5. Maintain grant databases, trackers, reporting calendars, document registers and structured filing systems for effective portfolio oversight and institutional memory.
6. Compile and analyse partner and programme information, and prepare reports, dashboards, briefing notes, minutes, correspondence and statistical tables as required.
7. Track partner deliverables, narrative reports, supporting documentation and grant closure requirements, ensuring timely follow-up and retrievability of records.

Finance and Compliance Support

8. Provide first-line support to grant financial monitoring, including:

• checking completeness of partner financial reports and supporting documents;
• following up on missing information or clarifications;
• support maintaining financial tracking records; and
•  providing backup support to designated grants finance personnel when required.

Capacity Building, Coordination and Other Support

9. Organize partner orientation, training and coaching on grant administration, reporting, documentation, compliance and risk management.
10. Support the planning, coordination and delivery of staff training on the Grants Mechanism, partner management procedures, compliance requirements, documentation standards and related tools.
11. Coordinate with relevant IOM units, partners and coordination forums to track actions, obtain clearances and support effective implementation.
12. Contribute to proposals, concept notes, partnership initiatives, programme guidance and other related duties as assigned.
13. Perform any other duties as may be assigned.

Required Qualifications and Experience

Education

• School diploma with six years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Engineering, Architecture, Development Studies, Migration Studies, Human Rights, Law, Project Management or related fields from an accredited academic institution with four years of relevant professional experience.

  Accredited Universities are those listed in the UNESCO World Higher Education Database.

 

Experience

• Experience in grants management, partner implementation, return and reintegration, community-based programming, or humanitarian/development programming.
• Experience supporting project management processes, including work planning, implementation tracking, coordination of deliverables, risk follow-up and reporting against agreed timelines and outputs.
• Experience supporting partner due diligence, capacity assessment, risk monitoring, compliance follow-up and corrective action processes.
• Experience monitoring programme and budget implementation, reviewing supporting documentation, conducting field monitoring and documenting findings.
• Experience coordinating with government authorities, NGOs, community-based organizations, United Nations agencies and other institutional partners in multicultural settings.
• Experience working with migrants, refugees, internally displaced persons, victims of trafficking or other vulnerable groups, preferably within an international organization, UN agency, NGO, donor-funded programme or government institution

Skills

• Strong interpersonal, communication, facilitation, networking and stakeholder-coordination skills.
• Good understanding of grants management, programme-cycle management, partner engagement, compliance and risk management principles.
• Ability to review programme and financial documentation, identify gaps or inconsistencies, and prepare clear analytical, reporting and briefing materials.
• Strong organizational, record-management and information-management skills, including use of databases, trackers and structured electronic filing systems.
• Good knowledge of Microsoft Office applications, particularly Word, Excel, PowerPoint, Teams and SharePoint/OneDrive.
• Ability to manage competing priorities, meet deadlines and work effectively in multicultural and field-based environments.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM’s official languages (English, French, Spanish).

For this position, fluency in English and Amharic is required (oral and written).

Working knowledge of other Ethiopia languages is an advantage.

Required Competencies

Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

How to Apply

IOM only accepts duly completed applications submitted through the: >> IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

No late applications will be accepted. Only shortlisted candidates will be contacted.