Admin Assistant (2 Positions)

About the Company

Optimum Audit and Consultancy is a reputable audit and consulting firm formed through the merger of several experienced firms. With a team of highly skilled professionals, we provide comprehensive audit and business advisory services. We are committed to delivering high-quality, value-driven solutions that support our clients’ growth and success.

Job Title: Admin Assistant

Job Overview

We are looking for a highly organized, versatile, and professional Administrative Assistant to join our team. In this multifaceted role, you will serve as the primary point of contact for our office, combining front-desk reception, executive secretarial support, and external liaison responsibilities to ensure smooth day-to-day operations.

Key Responsibilities

• Welcome visitors, clients, and partners warmly and direct them to the appropriate person or meeting room.
• Manage incoming phone calls, take accurate messages, and route inquiries promptly.
• Maintain a clean, professional, and well-organized front desk and reception area.
• Act as a reliable focal point for communication between internal departments, external vendors, clients, and government or regulatory entities.
• Draft, send, track, and follow up on official correspondence, letters, and emails.
• Coordinate document deliveries, dispatches, and couriers.
• Manage calendars, schedule appointments, and coordinate internal and external meetings.
• Prepare meeting agendas, take detailed minutes, and distribute action items.
• Draft, format, and proofread letters, reports, memos, and presentations.
• Organize and maintain efficient physical and digital filing systems.
• Assist with tracking office supply inventory and submitting procurement requisitions when needed.

Qualifications & Requirements

• Education: Diploma or Bachelor’s degree in Business Administration, Office Management, Communications, or a related field.
• Experience: 2+ years of experience in an administrative, secretarial, or reception role.
• Communication: Exceptional verbal and written communication skill in English.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital filing systems.
• Interpersonal Skills: Strong customer service orientation, professional presence, and conflict-resolution abilities.
• Organizational Skills: Excellent time management, ability to prioritize tasks, and high attention to detail.