Admin and Finance Assistant (2 Positions)

Job Summary

The Admin and Finance Assistant is responsible for providing administrative, financial, and logistical support to ensure effective and efficient operations of the organization/project. The position ensures proper financial documentation, compliance with policies and procedures, and smooth administrative services to staff, partners, and Donors

Specific Roles and Responsibilities

• Assist in preparing payment vouchers, receipts, and other financial documents.
• Support in maintaining accurate and up-to-date financial records and filing systems.
• Assist in preparing monthly bank reconciliations and petty cash management.
• Collect, review, and verify invoices, expense reports, and supporting documents before processing payments.
• Support in preparation of monthly, quarterly, and annual financial reports.
• Ensure compliance with donor, government, and organizational financial regulations.
• Provide logistical support for meetings, workshops, and trainings (booking venues, refreshments, materials, etc.).
• Maintain proper records of office assets, inventories, and supplies.
• Assist in procurement processes by collecting quotations and preparing purchase requests
• Perform other relevant tasks assigned by the immediate supervisor or the management of the organization

Required No: 2

Duty Station: Jimma and Ambo

Educational Qualifications and Experience

• BA degree in Accounting, Finance, Management, Business Administration, or related field.
• Minimum of 1–2 years of relevant experience in administration and finance (preferably in NGO/CSO).
• Basic knowledge of accounting software (e.g., Peachtree, QuickBooks, or others) is an advantage.

Additional Skill

• Strong communication and interpersonal skills
• Team player with a positive attitude.
• Commitment to organizational values and principles.