Finance and Admin Officer (Maternity Cover) _Job at Hope Walks Inc., Ethiopia

Position Title: Finance and Admin Officer (Maternity Cover)

Reporting to: Finance and Admin Manager

Employment Type: Four(4) Months Fixed Term Contract for Maternity Cover

The Finance and Administration Officer plays a key role in supporting the Finance and Admin Manager (FAM) to ensure the effective delivery of financial, and administrative tasks within HWs-ET. Beyond handling day-to-day transactions, the officer provides strategic and operational support to the FAM by contributing to financial planning, administrative systems strengthening. This position serves as a critical support function for staff needs, ensuring that financial and administrative services are delivered efficiently and transparently. By maintaining strong internal systems, accurate reporting, and timely administrative support, the Finance and Admin Officer helps the FAM to focus on higher-level management and strategic decision-making. 

Overall, the position is designed to be a reliable partner to the FAM, ensuring that Finance and Administration functions serve the strategic goals of HWs-ET.

Financial Support (70%)

1. Maintain accurate accounting records, including cashbooks, ledgers, and vouchers.
2. Process payments, staff reimbursements, and supplier invoices in compliance with HW policies.
3. Assist in budget preparation, budget tracking, and variance reporting.
4. Prepare monthly reconciliations (banks, advances, payables/receivables).
5. Support preparation of donor financial reports and internal management reports.
6. Ensure financial documents are properly filed, archived, and easily retrievable.
7. Support month-end financial closing activities, including preparation of schedules and supporting documentation. Provide financial insights and analysis to support the FAM in decision-making.
8. Monitor outstanding advances, payables, receivables, and other financial balances and follow up with relevant staff to ensure timely clearance and settlement.
9. Perform other finance-related duties assigned by the Finance and Administration Manager (FAM) in support of effective financial management and organizational operations.

Administration Support (30%)

1. Manage office supplies, utilities, and administrative documentation.
2. Ensure and monitor that the office is clean and tidy for the employees.
3. Ensure proper record-keeping for contracts, agreements, and other administrative files.
4. Support travel arrangements, workshops, and meetings by handling logistics (venues, bookings, documentation).
5. Provide general administrative support to program and management teams.
6. Identify areas to strengthen administrative systems and propose improvements to the FAM.

 

Other duties : 

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the staff member for this position. Duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications & Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 2-4 years of experience in finance and administration, preferably in NGOs, INGOs, or donor-funded projects.
• Basic knowledge of HR management practices is an advantage.
• Quickbooks application is  mandatory and accounting standards (IPSAS) is desirable
• Proficiency in MS Office (Excel, Word).
• Strong attention to detail and accuracy in financial transactions.
• Good organizational and multitasking skills.
• Good communication and interpersonal skills.
• Ability to provide strategic support and contribute to system improvements.
• Ability to maintain confidentiality and handle sensitive HR information with integrity.
• Team player with a proactive and solution-oriented mindset.

Competencies:

• Attention to Details – Able to be alert in a high-risk environment; follow detailed procedures and ensure accuracy in documentation and data; carefully monitor processes; concentrate on routine work details, and organize and maintain a system of records.
• Communication Skills – Able to clearly present information through the spoken or written word; read and interpret complex information; listen well.
• Relationship Management – Able to develop rapport with others and recognize their concerns and feelings: build and maintain long-term associations based on trust; help others.
• Initiative, Flexibility, & Problem Solving – Voluntarily undertakes additional responsibilities, remains open-minded and changes opinions on the basis of new information; perform a wide variety of tasks and change focus quickly as needed; able to take action in solving problems while exhibiting judgment and a realistic understanding of issues; review facts and weigh options.