Finance and administrative assistant at Ethiopian Optometric Association (EOA)

About us:

 Ethiopian Optometric Association (EOA) is a member-based non-profitable professional organization established in 2005 E.C. registered and licensed under civic organization agency number 2913. EOA is an active member of the African council of optometry (AFCO) and World council of optometry (WCO).

EOA Mission: to advocate and empower the optometry profession and optometrists in a way that meets the eye health needs of the public and to contribute to the development of the nation through empowering the Optometry professionals’ and promoting the benefits of networking towards avoiding blindness from the society

EOA vision: Seeing Ethiopia where the optometry profession is practiced at its highest point of excellence and its service is accessible to all.

Position Title: Finance and administrative assistant

Location: EOA Head Office, Addis Ababa Ethiopia

Job Summary

Ethiopian Optometric Association (EOA) is seeking a finance and administration assistant to support financial management, office administration, and membership coordination. The ideal candidate will have a background in junior accounting and office secretariat duties, with additional experience in membership documentation, store management, and leadership assistance.

Key Responsibilities

1. Financial Management & Accounting Support

• Maintain accurate financial records (book keeping, invoicing, expense tracking).
• Process payments, receipts and petty cash transactions.
• Assist in budget preparation, financial reporting, and audit documentation.
• Reconcile bank statements and manage basic accounting entries.
• Support payroll processing and tax-related tasks.

2. Office Administration & Secretariat Duties

• Handle correspondence, emails, and calls professionally.
• Organize meetings, prepare agendas, and take minutes.
• Maintain digital and physical filing systems.
• Manage office supplies, equipment, and inventory.
• Assist in event coordination and logistics.

3. Membership Documentation & Support

• Manage membership registrations, renewals, and database updates.
• Prepare and distribute membership cards, certificates, and related documents.
• Respond to member inquiries and provide support.
• Assist in membership drive campaigns and record-keeping.

4. Store & Inventory Management

• Oversee store operations, including stock records and distribution.
• Monitor inventory levels and place orders when necessary.
• Ensure proper documentation of items received/issued.
• Maintain a well-organized storage system.

5. Leadership & Executive Support

• Provide administrative assistance to leadership (scheduling, travel arrangements).
• Assist in preparing reports, presentations, and official documents.
• Support board meetings and follow up on action items.

Academic Qualification & Experience Requirements

• BA degree in Accounting, Finance, Office Management, or related fields  (Both Junior Accountant & Office Secretariat qualification preferred).
• 1-2 years of experience in finance, administration, or secretarial roles.
• Experience in membership management, storekeeping, or inventory control is a plus.
• Familiarity with accounting software (e.g., Peachtree, QuickBooks) and MS Office (Excel, Word).
• Fluency in English and Amharic (written and spoken).

Desired Skills & Competencies

• Strong organizational and multitasking abilities.
• Attention to detail in financial and membership records.
• Good communication and customer service skills.
• Ability to work independently and support leadership effectively.

Required Skills

• Analytical skills
• Microsoft Office Pack: Word, Excel, Access, Publisher, Outlook, Power point
• Communication
• Attention to detail
• Problem solving
• Accounting
• Employment Type: Full time, contract for 1 year with possible extension based on performance and availability of budget
• Number required: 1
• Salary: Negotiable