Warehouse Officer -Metekel, Ethiopia

Job Description

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

Accountabilities and Main work activity

Receiving Purchased and Donated Supplies (25 %)

• Ensure the materials delivered at the warehouse are the right quality and quantity and in line with our contracts and purchase orders before signing the delivery note and issuing the GRN.
• Receive and properly stock any purchased and supplied items in a way that suits proper material management with respect to the nature, Size and quantity of the material
• Continues monitoring of the stock status, Shelve-Life / Expiry dates…and provide early notification to ensure items are released within acceptable time frame before their shelf life /Expiry periods
• Ensure proper Management and control the GIKs

Dispatching the Inventories and Fixed Assets to Different Projects (25%)

• Ensure the request for supplies are made authorized by the budget holder or the right delegate and duly approved by Supply Chain and Admin Coordinator before issuing the waybill, dispatch note and stock issue voucher.
• Ensure the request for fixed asset is approved by the Emergency Response Manger before releasing the assets and ensure that asset custodian is signed on spot by the receiving staff.
• Timely collection of dispatch notes signed by the proposed receiver ( Proof of evidence for the proper delivery of the dispatched materials )

Fixed Asset Management (10%)

• Keep the asset register database regularly updated based on the information from the GRV and the custodian/s.

Regular Updating of the Stock Transaction (15%)

• Update regularly the stock transaction on the bin card and the stock ledger
• Properly utilize all stock documents for each stock transactions (GRN, Bin Card, SRIV, DN…)
• Ensure all store transactions are carried out in compliance with the store and fixed assets guidelines.

Assistance in Periodic Reporting (10%)

• Provide assistance in periodic reporting on stock transaction and asset transfer and movement.
• Compile monthly, quarterly, semi-annually and yearly Stock transaction reports (Stock and Asset etc…)
• Ensure that all accidents, fire, loss, theft and damages to any supplies in stock are reported to the supervisor immediately

Filing and Documentation (15%)

• Keep document files of inbound and outbound supply Chain documents  for reference and reporting ( GRN , SRIV , DN , Bin Cards …)
• Reconcile and archive all stock documents of each project properly specifically beneficiary distribution lists, Model-19 and GRN of recipient institutions

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree level or equivalent study in fields such as Logistics, Supply Chain Management, Business Administration, Management, Economics and any other related field
• At least 3 years of relevant work experience in INGO environment, involving in both emergency and development programs.

Qualifications/ experience desirable:

•  Experience in the supply management of both emergency and development programs

Knowledge and Skill

• Knowledge of Warehouse Management and asset management
• Communication Skills
• Multi-tasks handling skills
• Ability to be proactive and provide attention to detail

Languages required

• Fluency in English language is essential
• Knowledge of local languages is a desirable

Location: Metekel

Type of Role: Warhouse Officer

Reports to: Supply chain and Admin Officer

Closing Date: March 31/2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.