TSFP Registerer

Location: Sekota, Ethiopia

Organization: Save the Children International

Job Description

External Vacancy Advertisement

Position: TSFP Registerer (1)

ROLE PURPOSE: 

The primary role of the TSFP Registerer is to accurately record the personal details and eligibility criteria of beneficiaries, including age, gender, and nutritional status. He/she verifies and documents identification to prevent duplication or errors. This position holder will maintain up-to-date and accurate records in the TSFP database or logbook. He/she regularly updates the status of beneficiaries, such as admissions, exits (cured, defaulted, or non-responsive), and transfers. Moreover, this position holder will collaborate with TSFP staff (such as health workers, nutrition assistants, and distribution teams) to ensure that all eligible beneficiaries receive their rations on time.

He/she will support distribution activities by cross-checking beneficiary lists and ensuring compliance with program standards. Ensure data is correctly compiled for weekly and monthly reporting and identify and report discrepancies or issues in the registration process to supervisors. He/she will provide clear information to beneficiaries about their enrolment status, program eligibility, and entitlements. The position holder will support outreach activities to identify new beneficiaries or address barriers to participation.

Activity Overview

The TSFP Registerer will be responsible for ensuring that all beneficiaries (e.g., children under five, pregnant and lactating women) are registered accurately upon arrival at the TSFP site. He/she verifies the identity of beneficiaries using program documents (e.g., ration cards, and beneficiary IDs). Moreover, he/she will record all required information in the TSFP registers, including beneficiary details such as name, age, sex, household identification, and anthropometric data. This position holder will maintain accurate and up-to-date records of admissions, discharges, and follow-ups. He/she will collaborate with the TSFP measurers, dispensers, and supervisors to ensure a smooth flow of beneficiaries through the program.

He/she will report any discrepancies or missing information to the supervisor promptly. The position holder will also ensure that data is properly compiled and submitted to the TSFP team leader or nutrition officer as per reporting schedules. He/she safeguards the confidentiality of beneficiary data, assists beneficiaries in understanding the registration process, and provides clear instructions. Furthermore, he/she will ensure a welcoming and respectful attitude toward all individuals, especially those from vulnerable groups. And follow all program protocols and standard operating procedures (SOPs) for registration. He/she maintains a clean and organized registration area to facilitate smooth operations.

KEY AREAS OF ACCOUNTABILITY:

Registration and Documentation

• Ensure accurate registration of all eligible beneficiaries, capturing essential information such as name, age, gender, and anthropometric measurements.
• Verify the eligibility of beneficiaries based on admission criteria (e.g., Mid-Upper Arm Circumference (MUAC), weight-for-height, or other nutritional indicators).
• Maintain and regularly update the beneficiary register and individual cards as required by program protocols.

 Data Management and Reporting

• Maintain organized and accurate records in both digital and physical formats.
• Ensure timely and accurate submission of daily, weekly, and monthly reports to the supervisor or data management team.
• Identify and report data inconsistencies or errors promptly for correction.

Program Support and Coordination

• Collaborate with health workers, distribution staff, and other TSFP team members to ensure beneficiaries receive their rations and services.
• Assist in managing crowd control and ensuring the proper flow of beneficiaries during distributions and health checkups.

Compliance and Quality Assurance

• Ensure that registration and documentation follow established TSFP guidelines and protocols.
• Prevent duplication and fraud by cross-checking beneficiary information with existing records.
• Maintain confidentiality of beneficiary data and ensure secure handling of sensitive information.

Monitoring and Evaluation

• Monitor program coverage by ensuring all eligible beneficiaries in the community are registered.
• Track beneficiary progress and flag cases needing follow-up or referral (e.g., those showing no improvement in nutritional status).

Communication and Community Engagement

• Provide clear and accurate information to beneficiaries about program criteria, their rights, and responsibilities.
• Support outreach efforts to inform communities about the TSFP and identify eligible participants.
• Assist in addressing grievances and feedback from beneficiaries related to registration and service delivery.

Capacity Building

• Participate in training sessions on TSFP protocols, data management, and reporting.
• Provide feedback to supervisors on challenges faced during registration and recommend improvements.

QUALIFICATIONS AND EXPERIENCE:

Minimum: High school diploma or equivalent.

• A certificate or diploma in a relevant field, such as data management, public health, nutrition, or community development is preferable.
• At least 1 year of experience in data entry, record-keeping, or administrative roles, preferably in a humanitarian or development program.
• Experience working in nutrition or food assistance programs, especially TSFP or similar interventions is preferred.
• Previous training on TSFP protocols or nutrition program management is an advantage.

Skills and Competencies

• Proficiency in using basic data management tools (e.g., MS Excel, paper-based registers).
• Familiarity with data entry systems and nutrition program reporting tools.
• Knowledge of admission and discharge criteria for malnutrition programs (e.g., MUAC, weight-for-height).
• Strong attention to detail to ensure data accuracy and avoid errors.
• Ability to manage large volumes of data and maintain organized records.
• Ability to communicate clearly with beneficiaries and team members.
• Experience engaging with diverse communities in a culturally sensitive manner.
• Capable of identifying and resolving discrepancies in registration and reporting.
• Ability to work effectively as part of a multidisciplinary team.
• Willingness to support colleagues in a dynamic, sometimes challenging environment.

 

Physical Fitness:

• Willingness and ability to work in remote or difficult-to-access areas.

 

LANGUAGE:

• Fluency in Local Language, Amharic, and English, both written and spoken.

OTHER SKILLS:

• Excellent analytical and problem-solving skills.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.

PERSONAL ATTRIBUTES:

• Commitment to Save the Children’s mission and values.
• High level of integrity and professionalism.
• Ability to work in challenging environments and adapt to changing circumstances.
• Strong commitment to promoting accountability and learning.

APPLICATION PROCESS:

Interested candidates should submit their CV and a cover letter detailing their suitability for the position to [Application Email/Portal]. The deadline for applications is [Application Deadline].

Save the Children International give equal opportunity for employers. Qualified women and candidates from diverse backgrounds are encouraged to apply.

This job description is intended to convey information essential to understanding the scope of the TSFP Registerer position and it is not exhaustive. The TSFP Registerer may be required to perform other duties as necessary and requested by the supervisor.

Additional Note

Hardship allowance will be paid 50% of the basic salary for Female staff and 40% of basic salary for Male staff.

COMPETENCIES  

• SC Values are Accountability, Ambition, Collaboration, Creativity, and Integrity. To meet the value system, the post holder is expected to demonstrate the following competencies on an ongoing basis.
• Leading Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving our own performance or that of the team/organization.
• Thinking applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practices within and outside the organization.
• Engaging
• Working effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.

 

We offer a competitive package in the context of the sector. The duty station of the position holder will be in Tsagebegi Woreda for six months. This role is offered based on national terms and conditions only.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises or those who need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize the rights of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday.
• All children learn from a quality basic education.
• Violence against children is no longer tolerated.

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

 

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