TRANSPORT & CUSTOMS OFFICER – COORDINATION

Main purpose of the Position

Performing the day-to-day activities and administrative processes for the clearance and transportation of medical and non-medical goods for a particular supply office (coordination or project level) according to MSF protocols and standards to ensure the optimal running of the mission/project.

Accountabilities

• Performing the day-to-day activities and administrative processes to ensure an efficient running of the clearance and transportation processes of medical and non-medical goods for a supply office (coordination or project) following the supply procedures according to MSF standards and protocols. Including the following activities.
• Managing and planning, in collaboration with the Transport and Customs Supervisor and the Warehouse Supervisor, the shipment of goods between the projects and/or from the capital to the projects choosing the best possible means of transport.
• Being responsible for the reception of international freight and its forwarding to the field.
• Being responsible for customs and administrative related issues,
• Regularly assessing the local transport market (companies, prices, services, delays), and proposing different third-party providers for validation,
• Performing delegated tasks according to his / her activity and as specified in his/her job description.

MSF Section/Context-Specific Accountabilities

• Follow the evolution of customs rules and regulations and apply the country import/export rules. Contact clearing agents and authorities and compile the documents required for the customs clearance.
• Maintain a good relationship with the relevant government departments, proceed with customs clearance and complete the required administrative formalities. Supervise the clearing agent to handle customs clearance of the imported goods.
• Responsible for the reception of the international freights from airport/seaport/road, supervise the loading/offloading, make sure all the parcels are complete and in good condition. Incase loss/damages, gather information on loss and/or damage and prepare reports or claims dossiers.
• Assist the T&C Supervisor in reserving the mode of transport appropriate to requirements and to create the transport documents.
• Prepare the Packing List, Release Note/Freight Manifest before dispatching the goods, pass the documents in duplicate to the driver, also responsible for supervising the daily workers who may help in onloading/offloading.
• Inform the consignee the departure of the consignment to their address and the ETA.
• Responsible for the documents archiving related to international freights and local transport. Update the monitoring of international freights and orders and share regularly once a week.
• Support the T&C Supervisor in the preparation of the monthly transport and customs reports, attend meetings related to freight management or upon the request from the direct supervisor