TRANSPORT ASSISTANT

The United Nations Development Coordination Office (UNDCO) is the UN Office at the forefront of coordinating a collaborative contribution to the UN development system, towards its achievement of the Sustainable Development Goals. In its Resolution A/RES/72/279, the United Nations General Assembly endorsed the transformation of the Development Coordination Office (DCO) as a stand-alone coordination office within the United Nations Secretariat. DCO provides managerial and oversight functions for the Resident Coordinator system under the collective ownership of the members of the United Nations Sustainable Development Group (UNSDG). At the global level, DCO serves as secretariat to the UN Sustainable Development Group and as engine for the implementation of the reform of the UN development system, by supporting UN development system agencies in joining forces to respond to the 2030 Agenda and advance the SDGs.

At the regional level, DCO serves as first port of call for Resident Coordinators and their offices. They also serve with UNDP and the Regional Commissions as part of the joint secretariats for the Regional Collaborative Platforms and ensure connectivity between global and country level initiatives. This position is located in the United Nations Development Coordination Office -Regional Office for Africa (UNDCO-ROA) at the Addis Ababa duty station in Ethiopia, and reports to the Programme Management Officer – Administration with the overall supervision of the Regional Director and Deputy Regional Director for Africa.

Within delegated authority, the transport assistant will be responsible for the following duties and responsibilities:

– Assist in drafting various routine correspondence and responses to queries.

– Assist in maintaining office records and establishing reference files on various subjects for the office.

– Maintains logbooks and records on assigned vehicles.

– Assists drivers in the preparation of overtime claims, accidents, and other reports. – Processes requests for office supplies.

– Processes and obtains on behalf of the staff: UN plate numbers, driver’s licenses, vehicle insurance, and roadworthiness certificates.

-Follows up on all vehicle-related requests, permits, and documents with various Transport Authorities.

– Conducts daily checks to ensure the mechanical soundness and overall cleanliness of the assigned vehicle(s) prior to operating, by verifying and undertaking checks of the following: petrol, oil, and water levels, electrical system, brakes, tyre pressure, and condition.

– Reports vehicle problems for appropriate action.

– Maintains records (logs) of all journeys/trips.

– Delivers vehicles to garages and workshops for periodic maintenance, servicing, and other required repair work.

– Arranges and oversees roadworthiness tests for official vehicles.

– Provide transportation services to the UNDCO Regional Director and Deputy Regional Director for Africa, DCO colleagues, and other visiting UN staff and visitors.

– Submits requests for VIP arrangements for the Regional Director during official missions to the ECA Protocol.

– Liaise with colleagues in the Transport Management Sub-Unit to ensure that all documents are availed.

– Assist the team with processing the issuance/renewal of Ethiopian residence visas to DCO colleagues.

– Delivers miscellaneous documents to embassies, government offices, and other locations.

– Provide backstopping services for events organized by DCO.

– Provide transportation for VIPs and high-ranking guests of DCO during their stay in Addis Ababa.

– Conducts meeting delegates on tours of Addis Ababa and on request, on areas such as local tourist attractions and other places of interest and general information about the country, as well as hotel rates, and historical information on Ethiopia and Addis Ababa..

– Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making.

– Performs other duties as assigned.

• Professionalism – Knowledge of driving rules and regulations. Knowledge of the area and the current condition of roads and highways, security, and safety awareness; familiarity with frequently traveled routes and routines of the more senior staff or the officers. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

A minimum of a high school diploma and a third-grade driving license is required.

Not available.

A minimum of three years of driving and transport-related experience is required Experience in driving a variety of makes and models of vehicles, including vans and other kinds of motorized vehicles, and operating handheld radios (walkie-talkies) are required. Clear concise, communication and drafting skills are desirable.

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in either language, English or French is required. Knowledge of the other is desirable. Knowledge of another UN language is desirable.

Evaluation of qualified candidates may include a Technical Test which may be followed by competency-based interview.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving a 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.

All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c).

Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.