ToR: Procurement of Sanitary Pad Dispensing Machine, Sewing Machinery, and Reusable Pad Production Materials
Location: Addis Ababa, Ethiopia
Deadline: June 1, 2026
Job Description
Background
The Ethiopian Center for Disability and Development (ECDD) is an Ethiopian Development Civil Society Organization established in 2005 and reregistered at the Agency for Civil Society Organizations with Certificate № 0321 under Proclamation № 1113/2019. ECDD works in partnership with other organizations to promote and facilitate the inclusion of persons with disabilities and disability issues in mainstream service delivery and development programs. ECDD envisions a disability-inclusive Ethiopia, where persons with disabilities exercise their human rights and have access to mainstream services and opportunities on an equal basis with others. ECDD is currently implementing a project entitled “Ahead for Accessible, Inclusive, Equitable, and Affordable SRH and Essential Healthcare Services for Adolescents and Youth with Disabilities (AHEAD)” funded by UNFPA. The project aims to enhance access to Sexual and Reproductive Health (SRH) and essential healthcare services for youth with disabilities. As part of this initiative, ECDD is supporting Income Generating Activity (IGA) groups with equipment to manufacture reusable sanitary pads locally, alongside a pilot automated dispensing program to improve school-based menstrual hygiene management.
2. Objective of the Assignment
The primary objective of this ToR is to identify and engage a qualified, legally registered supplier to provide a high-quality Sanitary Pad Dispensing Machine, tailoring machinery, and manufacturing raw materials for reusable pads.
3. Scope of Supply (Detailed Price Schedule)
Bidders are invited to provide competitive financial and technical quotations for the following items. All machinery and materials must be brand new, unused, and of premium grade. Bidders are also advised to
| S.No | Item Description | Unit of Measure | Total Qty. | Key Technical Specifications / Remarks |
| 1. | Sanitary Pad Dispensing Machine | No. | 1 | |
| 2. | Electric Single Sewing Machine | No. | 4 | Heavy-duty industrial/semi-industrial electric single needle stitch machine. |
| 3. | Overlock Sewing Machine (4 or 5 thread) | No. | 3 | Industrial overlock machine for clean fabric edge finishing. |
| 4. | Cutting Table (2meter x 4 meter) | No. | 4 | Smooth, flat surface appropriate for pattern drafting and heavy fabric cutting. |
| 5. | Steam Iron | No. | 3 | High-wattage industrial or heavy-duty commercial steam iron. |
| 6. | Ironing Table | No. | 3 | Stable, heat-resistant, padded surface. |
| 7. | Chair | No. | 26 | Ergonomic, comfortable workshop seating for tailoring operators. |
| 8. | Storage Shelf for materials and fabric | No. | 6 | Heavy-duty organizational shelving unit. |
| 9. | Cotton Fabric (100% Absorbent Fabric) | Meter | 600 | High-grade, hypoallergenic, highly absorbent 100% cotton fabric. |
| 10. | Absorbent Fabric Layer | Meter | 600 | Specialized high-absorption core textile lining for pad production. |
| 11. | Raincoat Fabric (Waterproof layer) | Roll | 2 | Leak-proof, breathable, waterproof backing material. |
| 12. | Pattern Paper | Roll | 4 | Heavy drafting paper for reusable pad stencils. |
| 13. | Hard Paper (Cardboard Template Paper) | Roll | 6 | Thick card stock for tracing cutting-templates. |
| 14. | Paper Scissors | No. | 25 | Dedicated sharp shears for paper drafting. |
| 15. | Cloth Scissors (Fabric Shears) | No. | 25 | Heavy-duty, high-carbon steel tailoring scissors. |
| 16. | Measuring Tape (Pkt) | No. | 14 | Standard tailoring flexible measuring tapes. |
| 17. | Set Square | No. | 30 | L-shaped plastic or wooden tailoring drafting squares. |
| 18. | French Curve | No. | 30 | Standard tailoring plastic styling curves for pattern contours. |
| 19. | Ruler (1 Meter) | No. | 30 | Durable straight-edge measuring rulers. |
| 20. | Tailor’s Chalk | Pack | 10 | Multi-colored fabric marking chalk. |
| 21. | Overlock Thread (White, Black, and Blue) | Pack | 4 | High-tensile cones for overlock machine edges. |
| 22. | Normal Sewing Thread (White, Black, and Blue) | Pack | 4 | Multi-purpose standard machine sewing threads. |
| 23. | Normal & Overlock Thread (White, Red, Black, Light Yellow, and Blue) | Pack | 16 | Assorted color packages. |
| 24. | Waist Elastic (Wide and Thin: 0.5 or 0.75 inch) | Roll | 12 | Flexible, durable elastic bands. |
| 25. | Shatter (Fastening tape / Ribbons) | Roll | 12 | Accessory binding component ribbon. |
| 26. | Shear (Interlining / Binding stabilizer) | Roll | 4 | Lightweight fabric stabilization netting/tape. |
| 27. | Adhesive | No. | 12 | Standard workshop assembly bonding liquid. |
| 28. | Glue | No. | 12 | Heavy-duty multi-surface adhesive. |
| 29. | Bobbin Case | No. | 8 | Compatible with the provided electric sewing machines. |
| 30. | Bobbin | No. | 8 | Compatible steel/metal winding bobbins. |
| 31. | Packaging Plastic Bags | Pack | 30 | Clear, hygienic final packaging sleeves for completed pads. |
| 32. | Thread Snipper | No. | 8 | Ergonomic handheld quick thread cutters. |
| 33. | Hand Sewing Needles | Pack | 16 | Assorted sizes for hand finishing work. |
| 34. | Machine Needles (Size 14/90) | Pack | 8 | Universal sharp points optimized for woven/absorbent fabric types. |
Note: Quantities may scale up or down based on price and fund availability
Eligibility: Required Capacity and Skills
Suppliers and legal business entities must fulfill the following criteria to be eligible for technical evaluation:
- Experience: Profile showcasing proven experience in supplying tailoring machinery, industrial textiles, raw production materials, or electronic dispensing equipment.
- Legal Compliance: A valid and renewed Business License for the current fiscal year, Taxpayer Identification Number (TIN) Certificate, and VAT Registration Certificate.
- Quality Standard: Commitment to supply brand-new, factory-original equipment. Refurbished or second-hand machinery/material will be automatically rejected.
General Conditions & Terms of Payment
- One Option Policy: Bidders must offer exactly one clear brand, model, and fabric sample choice per item listed. Multiple alternative variations in a single bid will invalidate the item quote.
- Pricing: Financial quotes must be written in Ethiopian Birr (ETB) and must cleanly factor in VAT, transport, loading/unloading, and site delivery costs. The expiration timeline of the price validity must be stated.
- Payment Terms: ECDD does not make advance payments. All payments will be made right after the submission of the equipment. Payments are disbursed exclusively via bank transfer or bank cheque following the physical delivery, strict quality inspection, and official formal acceptance sign-off by ECDD’s technical team.
- Right to Reject: ECDD reserves the complete right to accept or reject any bid, partially or in full.
Election Criteria
The Technical and Financial Proposals will account for 40% and 60%, respectively, of the selection criteria, broken down as follows:
| No | Criteria | Description | Weight (%) |
| 1. | Relevant Experience | Demonstrated experience in the supply of sanitary pad dispensing machines, tailoring machinery, and textiles or raw materials for reusable pad production. | 5% |
| 2. | Quality & Standards Compliance | Devices meet international/national standards (ISO, WHO guidelines) and are durable, safe, and user-friendly. | 20% |
| 3. | Delivery & Timeliness | Capacity to deliver within agreed timelines and provide after-sales support. | 10% |
| 4. | Customer Service & Warranty | Availability of warranty, maintenance, and training for users. | 5% |
| 5. | Financial Proposal | Competitive pricing, transparency in cost breakdown, and value for money. | 60% |
| Total | 100% |
- Proven experience in working with CSOs, networks, or local initiatives and communities
How to Apply
Bid Submission Instructions
Interested and authorized vendors must submit their technical and financial proposals, enclosed inside a securely stamped and sealed envelope, within 10 calendar days of this announcement (on or before the closing deadline of June 01, 2026).
Submissions must be logged in person at either of the following official ECDD branches:
- Addis Ababa (Head Office): Beklobet, in front of Ethiopia Hotel (the previous Global Hotel), 3rd Floor of the new building (above Commercial Bank of Ethiopia and Amara Bank).
For any logistical questions or immediate spec clarifications, reach out directly via: Tel: 09 04 57 00 00.
Disclaimer:
ECDD is a disability-based organization committed to safeguarding all Children and Adults at Risk. ECDD has Zero Tolerance for incidents of Sexual Abuse and Exploitation against children and adults at risk, including sexual exploitation, abuse, or harassment, committed by employees, volunteers, consultants, or contractors working with us, where development and humanitarian programs are implemented. ECDD also has a Zero-Tolerance Policy for Corruption. Thus, ECDD expects everyone who works for it to respect its Children and Adults at Risk Safeguarding Policy, Prevention of Sexual Exploitation and Abuse Policy, and other legal frameworks. Violations of these stated policies and relevant laws will be subject to corrective action up to and including termination of the employment and other contracts.
