Terms of Reference to Conduct Post Distribution Monitoring (PDM) at Dembi Dollo Town, Kellem Wollega Zone, Oromia Region.

Introduction

Action for Social Development and Environmental Protection Organization (ASDEPO) is an Ethiopian indigenous, non-governmental and non-profit making humanitarian organization established in 2014. ASDEPO is currently implementing different development and humanitarian response projects under its seven thematic areas including Health, Nutrition, WASH, ES/NF, Education, Protection, agriculture, livelihood, Multipurpose Cash Assistance and Peace building.

ASDEPO has secured budget from the EHF through Action Against Hunger (AAH) to implement a project entitled “Integrated Emergency Shelter /NFI and Agriculture Response for Conflict Affected Communities In Dembi Dolo Town of Kelem Wollega zone, Oromia Region.’’ The project runs for 10 months beginning from 01-Jun-2024 to 31-Mar-2025. Part of this project is the Cash for Rent support for 1050 IDP HHs in two kebeles of Dembi Dollo Town.

Project description

Kellem Wollega Zone is one of the hardest-hit areas in the Oromia Region due to protracted conflict over the past few years. In conflict-prone woredas and kebeles, especially in the rural areas, the conflict has resulted in the loss of properties and livelihoods, forcing households to seek refuge in nearby towns such as Dembi Dollo, where there is relative peace and security. These internally displaced persons (IDPs) face a protracted situation with multisectoral humanitarian needs, including food insecurity, WASH services, prevention from disease outbreaks, limited access to basic primary health care services, and a lack of adequate housing, leading to overcrowding.

ASDEPO specifically assisted 1,050 households with Cash for Rent (CFR) assistance for six months. The Cash for Rent assistance in implemented in Dollo (680HHs) and Lafto (370HHs) Kebeles of Dembi Dollo town. Therefore, 8,620 ETB was distributed to each of the 1,050 targeted households in two rounds of 4,310 ETB per round through Awash Bank.

As the distribution of the CFR is successfully completed, it is important to conduct a PDM assessment to determine the effectiveness of CFR distribution in terms of its intended objectives and assess the level of satisfaction of beneficiary on the delivery of assistance. Hence, this Terms of Reference (TOR) summarizes the proposed activities to cascade and conduct PDM.

Objective of the PDM

Major Objective

The purpose of the Post Distribution Monitoring (PDM) is to determine the effectiveness/impact of the CFR distribution project in terms of its intended objectives and assess/evaluate the level of satisfaction of beneficiary on the delivery of assistance including participation, relevance, targeting, timeliness, quality, and quantity of the support.

Components of the PDM

This PDM requires a compiled CFR distribution PDM report

Deliverables

a) Inception report

It should contain: The key data of the consultancy, suggestions for TOR amendments, if necessary, the consultancy preparation (team, timetable, distribution of tasks, reporting), evaluation design (chosen methods, approach, steps for their implementation, plan for enumerators and their training), tools for their implementation (questionnaires, KII, data processing and analysis etc.), a draft implementation plan for the consultancy. The inception report will be discussed with ASDEPO (MEAL and Program teams).

b) Preliminary Evaluation Report

All findings, conclusions and recommendations including the methodology should be described and presented, submitted and evaluated by ASDEPO Team.

c) Final report

The final report should be delivered including key findings, conclusions and recommendations and lessons learnt should be presented in a clear and transparent way, possibly put next to each other in a table to demonstrate the logic. All appendices and relevant pictures should be annexed.

Responsibilities and duties

ASDEPO will provide:

• All necessary /required project documents.
• Staff technical support during data collection

The consultancy firm will:

1. Take the responsibility of logistic arrangement, deployment of enumerators and supervisors for the assessment
2. Develop harmonized PDM tools that are integrated and aligned with the cluster standard tools, the project indicators, desired goals and methodologies for response strategy.
3. Train and orient the data collectors on the use of the tools developed and best practices when conducting PDMs.
4. Undertake the Post-Monitoring Distribution within the given timeframe.
5. Submit a final Report outlining overview of findings, activities and any key recommendation for future CFR interventions.

Methodology

Target Population

The target population for this PDM will be the selected sample of beneficiaries those who have been received CFR assistance. The PDM will be conducted on the targeted households in Dembi Dollo town of Kelem Wollega zone, Oromia region where CFR distribution has been conducted.

Sampling Techniques

The sampling strategy must guarantee adequate representation of specific sub-groups of interest within the sample. This is based on the prioritization criteria used to provide the assistance.

The consultancy firm may select using:

1. Probability sampling: where individuals are selected at random.
2. Non-probability sampling: where people are selected based on subjective judgment rather than random selection.

Duration of the Work

The consultant will be contracted for a maximum of three weeks to complete the assignment starting from the signature of the contract. The final report submission date is March 10, 2025.

Work Schedule and Responsible Bodies

Criteria/procedures

The consultancy can only be done by consultancy firms. The firm that get the highest points as per the herein below criteria will be awarded the contract. The criteria will be based on technical capacity of the consultancy firm (60%) and financial viability (40%). The firm scored higher mark will be awarded the assignment.

Terms of Delivery and Payment

Payment schedule (upon receiving invoice from consultant):

• 40% upon ASDEPO’s approval of inception report
• 60% upon ASDEPO’s approval of finalized report

Requirement/qualification

• The contracting consultant should have a minimum of B.A/ B.SC in any fields of study.
• Strong analytical, report writing and presentation skills.
• Evidence of success in conducting similar studies
• Strong qualitative/quantitative PDM assessment and analytical skills
• Proven record of excellent management, leadership, decision-making and interpersonal skills
• Proven strong, clear technical writing and oral presentation skills in English
• Proven ability to prepare high-quality technical reports on time
• The contracting consultant is expected to review the TOR very carefully.

Experiences

• Previous valued experience in the setting of humanitarian response and conducting PDM.
• The contracting consultant should have a minimum of B. A /B.SC in any fields of study.
• Strong analytical, report writing and presentation skills.
• Able to present evidence of success in conducting similar case studies
• Strong qualitative/quantitative research and analytical skills
• Proven record of excellent management, leadership, decision-making and interpersonal skills
• Proven strong, clear technical writing and oral presentation skills in English
• Proven ability to prepare high-quality technical reports on time