Tender: Procurement of QuickBooks Software & Related Services _@Nigat Global Initiative (NGI), Ethiopia

About Nigat Global Initiative

Nigat Global Initiative (NGI) is a nationally registered, non-profit, non-governmental, and non-partisan civil society organization in Ethiopia, registered under Registration Number 7525 with the Authority for Civil Society Organizations (ACSO). NGI operates in full compliance with Proclamation No. 1113/2019 and other applicable Ethiopian laws and regulations governing civil society organizations.

As part of strengthening its financial management systems in line with donor and audit requirements, NGI invites sealed tenders from authorized, experienced, and eligible vendors for the supply, delivery, installation, and licensing of QuickBooks accounting software.

The objective is to acquire a comprehensive, legally licensed software solution to meet our financial management, accounting, reporting, and compliance needs.

Tender Details

• Tender Description: Procurement of QuickBooks Software & Related Services.
• Proposed Solution: Qualified bidders shall submit a comprehensive technical and financial proposal for both QuickBooks online and QuickBooks desktop version(Standalone) software solution that fully meets NGI’s accounting, reporting, and compliance requirements.

Scope of Work & Technical Specifications

The successful bidder will be responsible for the following:

• Supply of genuine, legally licensed QuickBooks software.
• Specifications: Bidders must specify the number of users supported, and the license validity or renewal period.
• Professional installation on specified NGI servers and/or workstations.
• Provision of data migration support from NGI’s existing accounting system, if required.
• Conducting initial user training for NGI finance staff, including basic system navigation, chart of accounts setup, reporting, and routine troubleshooting.
• Provision of detailed warranty, maintenance, and post-sale support terms, including channels (telephone, email, remote assistance) and response time commitments.
• Ensuring the proposed solution is compliant with local Ethiopian tax and invoicing regulations.

Expected Deliverables

• QuickBooks software installed and operational.
• Completed and verified data migration..
• User training completed and documented
• User manuals and license documentation
• Post-installation support plan

Eligibility criteria

interested bidders must provide proof of:

• Bidders must provide a valid Intuit Solution Provider certificate.
• Minimum 3-5 years of experience in supplying and supporting QuickBooks software.
• Valid Company Registration Certificate.
• Renewed Trade License for the current fiscal year.
• Valid Tax Registration Certificate (TIN).
• List of at least three (3) similar projects completed within the last five years, including client names, contact persons, and phone numbers for reference checks.
• Certificate of good bid Performance or delivery history.
• The bid document must be duly signed, stamped, and sealed by an authorized representative of the bidding company.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Technical compliance with required specifications and scope of work (40%)
• Relevant experience and past performance in similar assignments (20%)
• Qualifications and certification of the vendor, including authorized reseller status (15%)
• Financial proposal and cost effectiveness (25%)