TENDER: FOR THE SOLIRIZATION AND REHABILITATAION/EXPANSION OF GROUND WATER SOURCE WATER SUPPLY SCHEMES

Swiss Church Aid (HEKS/EPER) is the aid organization of the Swiss Protestant Churches which champions the cause of a more humane and just world. Its projects combat the causes of hunger, injustice, and social distress, abroad as well as in Switzerland. The dignity of every human being is central to our commitment.

In over 30 countries on four continents, HEKS/EPER supports development cooperation projects and strives for systemic change through its development work in Switzerland and worldwide.

HEKS/EPER started supporting projects in Ethiopia in 1972 and is currently a key development and humanitarian partner for the Ethiopian government across four regions (Oromia, Amhara, Somali and South Ethiopia). HEKS/EPER works with vulnerable communities including pastoralists, internally displaced persons and female-headed households, providing support in water, hygiene and sanitation, food security, protection, shelter, natural resource management, livelihood recovery, agroecology, market system development and institutional engagement.

Pursuant to Proclamation 1113/2011 to provide for the Registration and Regulation of Charities and Societies, Swiss Church Aid (HEKS/EPER) in Ethiopia was re-registered by Federal Democratic Republic of Ethiopia Authority for Civil Society Organizations as a Foreign Charity on October 22, 2019 for indefinite period.

The HEKS/EPER Moyale Field Office based in Moyale Town of, Dawa Zone, of Somali Region, is working on a WASH project, funded by AICS (ITALIAN AGENCY FOR DEVELOPMENT COOPERATION) under the lead partner of CEFA. For this project, HEKS/EPER would like to invite potential Contractors for Solarization and rehabilitation/Expansion of “Hudet 03 underground water source” and “Lucholle underground water source” water supply schemes, which are found in Hudet Woreda of, Dawa Zone, Somali Region.

This tender is divided into two distinct lots, as outlined below. Bidders are invited to participate in one or both lots based on their technical expertise and capacity.

Lot 1: Solarization of “Hudet 03 underground water source” and “Locholle underground water source” Water Supply Scheme

The contractor shall be responsible for the design, supply, installation, testing, and commissioning of a solar-powered system for the existing motorized spring water scheme, based on the hydraulic data provided and site assessment. The work shall be executed using high-quality, durable, and genuine equipment that complies with the specified standards and ensures reliable and efficient operation.

In addition, the contractor shall provide technology transfer to the local community, including practical training on system operation, routine maintenance, and basic troubleshooting to ensure sustainability of the installed system.

Lot 2: Rehabilitation and expansion of “Hudet 03 underground water source” and “Locholle underground water source” Water Supply Scheme

The contractor shall undertake the rehabilitation of the existing water supply system. The scope of work includes, but is not limited to, civil structure rehabilitation and/or construction, supply and installation of pipelines and fittings, as well as necessary maintenance works to ensure the system is fully functional and sustainable.

The contractor shall also be responsible for pressure testing the pipeline system and full commissioning of the rehabilitated scheme, ensuring that all components function properly and meet the required performance standards prior to handover.

All works under both lots shall be carried out in accordance with the technical specifications, drawings, and requirements outlined in this tender document.

BID REQUIREMENTS

1. Legally registered and qualified Contractors with proven expertise and relevant experience are invited to participate in this tender. Eligible bidders must possess valid and appropriate qualifications, specifically Electromechanical Works Contractor Grade 5 and above with Water Works Contractor Grade 5 and above (for Lot 1) and only Water Works Contractor Grade 5 and above (for Lot 2).

   The Bidder shall demonstrate compliance with applicable financial and tax regulations by possessing a registered cash register machine or an officially approved QR code-based receipt system.

   Bidders shall also provide evidence of similar work experience, supported by recommendation letters issued by recognized INGOs or Government Organizations.

   Interested and eligible bidders may obtain a complete set of bidding documents from HEKS/EPER Ethiopia by submitting a formal request via email to procurement.eth@heks-eper.org

   The request must be compiled by the following documents:

• A scanned copy of the bank payment advice as proof of payment of a non-refundable fee of ETB 500.00 (Five Hundred Ethiopian Birr). The payment shall be made to:
  • Account Name: HEKS/EPER
  • Account Number: 01304178856100
  • Bank: Awash Bank
  • Branch: Dil Gebeya
  • The payment advice must clearly indicate the reference number of this specific tender.
• A valid copy of the bidder’s trade license.
• A copy of the bidder’s identification (ID).

Requests for bidding documents will be accepted from June 5, 2026, to June 25, 2026.

All submissions must be made electronically through procurement.eth@heks-eper.org including a scanned copy of the 1% CPO in the Admin and financial document folder.

1. Bidders are required to demonstrate their site assessment and inspection report of the work, design, technical specifications, activity schedule and their technical capacity by attaching related work experience in the technical offer document.
2. The filled Bill of Quantities must be submitted in the format provided with the tender documents, including a unit price and adding 15% VAT to the total amount. Changes to the given quantity and specifications are not allowed; bids that do so will be rejected.
3. All rates and amounts entered in the Bill of Quantities, or any other documents must be expressed in Ethiopian Birr (ETB).

   The bid will be closed on June 25, 2026, at 5:00 PM. Detailed information on the bidding process and specifications can be found in the Bid Document, which can be requested via email at procurement.eth@heks-eper.org.

   Please note that personal visits to the office or phone calls are not required.

   HEKS-EPER Ethiopia reserves the right to accept or reject the bid partially or fully.

   Address: procurement.eth@heks-eper.org