Temporary Office Assistant

Location: Addis Ababa

Organization: Management Sciences for Health (MSH)

Closing Date: Jan 17, 2026

Job Description

BACKGROUND

Management Sciences for Health (MSH) is a global health non-profit organization that makes foundational changes to health systems to protect people from diseases and improve their health. MSH collaborates with local partners, from Ministries to communities, to strengthen and complement existing health systems. Since 1971, MSH has worked in more than 150 countries to help and ensure sustainable, resilient, and equitable access to quality health care around the globe.

Eliminate TB from Ethiopia (ETB) is a five-year USAID-funded project with the goal of reducing TB incidence and mortality by improving the quality, access, utilization, and sustainability of TB services. This project builds on the work of previous USAID activities (Challenge TB, HEAL TB, TB Care, and others) that have been supporting the National Tuberculosis and Leprosy Program (NTLP) to achieve the Millennium Development Goals (MDG) and STOP TB milestones. ETBE’s support focuses on improving access and utilization to quality and patient-centred comprehensive TB services.

OVERALL RESPONSIBILITIES:

The Office Assistant is responsible for cleaning offices, office furniture and equipment’s. She/he also delivers messages between offices in the organisation. She/he prepares and provides refreshments to staff members and visitors during meetings and office hours.

SPECIFIC RESPONSIBILITIES

II. SPECIFIC FUNCTIONS AND RESPONSIBILITIES:

Responsibility #1 Provide Cleaning Service – Ensure the offices assigned are clean and neat all the time

Cleans walls and windows, dusts and polishes furniture and fittings. Sweeps, mops, scrubs and polishes floors
Cleans and disinfects toilet, bathroom fixture and floors and replenishes supplies
Empties and cleans ashtrays and water containers, and disposes rubbish
Cleans areas surrounding buildings such as paths and entrances
Ensures careful handling of office equipment and machines while dusting and cleaning
Ensures sinks and toilets are in good working condition regularly
Check and avail supplies such as soft papers and soap at the toilets regularly
Keeps equipment and materials supplied for cleaning in good order
Waters indoor plants regularly, follows up its growth and safety
Checks messages at offices routinely and delivers messages, documents between offices

Responsibility #2 Refreshment Services and others

Makes ready and serves tea, coffee or soft drinks in the assigned places
Properly handles kitchen wares and supplies such as tea, coffee, sugar, etc.

Responsibility #3 Provide Photocopying and Scanning Services in the office

Provide photocopying, scanning& binding services as appropriate.
Handover the photocopied, and scanned documents to the appropriate person with at most care.
Maintain Confidentiality of the documents.
Deliver and collect governmental and non-governmental letters, insurance documents, receipts and other documents from venders

Responsibility #4 others

Checks that all lights are put off and offices are properly locked before leaving the premises.
Insure MSH-Ethiopia office is conducive for the staff by keeping the office suitable and comfortable for employees.
Support office events for the staff.
Checks all lights are put-off and offices are properly locked before
leaving the premises
Perform other related duties as assigned.

QUALIFICATIONS

A) EDUCATION/TRAINING

Required: 10 Grade Completed

B) EXPERIENCE

1 Year experience on similar position

C) KNOWLEDGE AND SKILLS

Office Cleaning skills
Kitchen and Office cleaning items use skill

D) CORE JOB COMPETENCIES

Willingness to support others
Easy to adapt the new environment

MSH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.