Location: Alemwach, Ethiopia
Company: Plan International
Job Description
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
Role Purpose
The position holder will be responsible to conduct compliance check across all offices to ensure PIE Supply Chain activities are in line with organizational and donor policies and procedures. The position holder also provides capacity building trainings to ensure adequate understanding among staffs. In addition, the position holder is also responsible for supporting Supply Chain Specialist in analyzing performance against KPIs and provides ERP system support to users.
Ensure Departmental Compliance in line with Donor & PIE Policies and Procedures (30%)
- Ensure compliance to donor and organizational policies and law of the land
- Provide support for the follow up and implementation of audit actions
- Advice on the various grant rules and regulation and monitor transactions to ensure compliance at all times
- Conduct logistics compliance checks on country and field offices
- Provide technical support to other departments on compliance issues
- Check a sample transaction monthly to ensure donor compliance – typically high value purchase/tenders, flights, assets etc.
- Scrutinize selected supply chain processes in all fields for its correctness and Plan’s and donor compliance
Support and Capacity Building (30%)
- Support actively the engagement of emergency response start-ups: rapid assessments, operational setup etc.
- Provide gap filling at field level Supply Chain roles
- Travel to field offices for compliance monitoring, addressing compliance related bottlenecks, taking part in investigation processes as assigned and others
- Support effectively in the development of annual training plan of the department
- Provide capacity building training on policies, procedures, systems and processes
- Take part and contribute to the identification, assessment, capacity building & support, monitoring and coordination of partners
Define, Compile and Analyze Departmental KPIs and Performance Monitoring (15%)
- Support in defining departmental KPIs and reporting mechanisms
- Follow up the timely submission of periodical reports to the CO
- Compile received reports and support Supply Chain Specialist in the analysis of reports against KPIs
- Support in the identification and tracking of improvement actions plans
Subject Matter Expert for Supply Chain ERP System (15%)
- Provide technical support in resolving staff challenges in relation to ERP system
- Collaborate with other SMEs within PIE in providing induction and capacity building trading and refresher training to new jointers and existing staff
Support in Establishing Departmental Systems and Controls Leading Towards Operational Excellence (10%)
- Support in the preparation of TORs and Bid documents for sourcing selected service providers
- Actively take part in the valuation process of service providers
- Contribute towards the preparation of procedures, guidelines and tools.
- Ensure the proper utilization of the centralized database management systems for the department
- Support in organizing periodical meetings with stakeholders and department staff for performance review, collecting feedback and others
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
- Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
- Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
Qualifications/Experience Essential:
- Education at BA Degree level study in fields such as Supply Chain Management or Logistic Management or related field of studies
- 3 (three) years’ relevant work experience
Qualifications/Experience Desirable:
- Certification on Supply Chain Management is preferable
- Additional working experience from an international humanitarian and development organizations is a plus
Languages Required
- Fluency in English language is essential
- Knowledge of local languages is a desirable
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Location: Amhara
Type of Role: Supply Chain &Administration
Reports to: Supply Chain and Admin Coordinator
Grade: C1
Closing Date: April 30,2023
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.