Supply Chain Manager -Dessie, Ethiopia

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Supply Chain Manager will ensure an effective and accountable Supply Chain/logistics support system is in place in line with the Save the Children’s global as well as SC-Ethiopia’s national policies and procedures of the field office. The post holder will also be responsible for the overall Management and implementation of an effective procurement, fleet, Admin, warehousing and asset management practices of the field office.

Reports to: Area Director-North

Dimensions: North Area Office is located in Dessie, and the area office will cover operations in Amhara, Afar and Tigray. .

Number of direct reports: FOs’ Supply Chain Coordinator, Supply Chain Officer

KEY AREAS OF ACCOUNTABILITY:

Supply Chain/Logistics Responsibilities

Strategic level responsibilities

• Provide leadership in the management of all Development and Emergency Supply Chain functions in Tigray.
• Lead in producing a quality logistics plan including the identification of necessary resources,
• Manage and support logistics staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, and management of performance
• Provide advice and support to senior management on Supply Chain Management issues
• Ensure an effective and accountable Supply Chain support systems in place in line with the SCI’s global as well as SC-Ethiopia’s national supply chain related policies and procedures. The post holder will also be responsible for the overall management and implementation of an effective procurement, fleet, admin, warehousing and asset management practices in the field office.
• Implement Supply Chain strategy developed by the Country Office concerning the field Office Operations;
• Plan and implement an effective purchase order management and tracking system at the field office level for local and national orders and organize schedules for Framework, bulk and any other economical purchases
• Directly involved in the operational planning mainly the supply Chain aspect of the projects which includes budgeting, procurement and project implementation planning, etc.
• Make certain that all supply Chain requirements are delivered in accordance with timescales set and agreed with programme managers

Coordination and Support to Programmes

• Ensure that Save the Children’s supply chain standards and systems are fully addressed and procedures are adhered as per the guideline of warehousing, supply/stock movement control, freight management, asset management, as well as documentation, filling and reporting mechanisms are to the standard and fully implemented in the field office;
• Oversee the implementation and monitoring of procurement processes and ensure conformity to procedures and timely delivery of goods and services. Ensures up-to-date procurement tracker in place and consistently communicated to the respective budget holders (requesters)
• Work with Country Supply Chain Head/Director; Supply Chain Functional managers (Procurement, warehouse, Fleet and Construction managers) as well as with the Country office supply chain specialist, TIM specialist for maintaining efficient and effective programme delivery;
• Conducting periodic market assessments in defined procurement locations, including gathering information from the market and peer agencies
• Overseeing all tender processes for SCI Ethiopia
• Working with stakeholders to define specifications and decision making criteria for all tenders
• Understanding various aspects (including the legal aspects) of organisational Terms & Conditions, and being able to negotiate these with suppliers
• Regularly review programmes logistical requirements and ensure that programme works are carried out in the most efficient and cost effective manner;
• Provide support and work closely with the program/ project heads in developing procurement plan;
• Prepare and submit scheduled monthly field office logistics (Procurement, Fleet, asset & warehouse) reports to the country office;
• Properly manages admin costs of Dessie Office.
• Assist in conducting market survey of goods, services and works and establishing vender registration database, and framework agreements for commonly procured items in the region;
• Manage all procurement requirements and provide adequate and timely logistical support to the field office including timely transport and delivery of services and supplies;
• Responsible for assessing and advising on logistical needs for new and existing projects in collaboration with all program and project team;
• Ensure compliance with donor rules and SCI procedures for warehousing and inventory management;
• Establish and maintain accurate and up-to-date fixed asset register records in the field office
• Directly involve in the tender management of high value transaction and construction works;
• ensure accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms;
• Counter checks combined analysis of bids and payments to contractors.

Staff management

• Directly lead, manage and motivate fleet, warehouse, procurement and Admin staff and ensure that they have clear work plans and objectives and receive regular supervision and reviews; Build their capacity through the use of effective training, performance management frameworks and development plan.

Reporting

• Preparing a monthly ‘Supply Chain/Logistics Report’ to the Supply Chain Head/Director and Field Office Manager (POM) detailing all supply Chain activities including procurement trackers, vehicle performance & fuel, stock reporting, asset register updates, staff issues, and other relevant information;

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE

Essential

• A minimum of 6 years’ experience in Management of Supply chain / Logistics and preferably in the NGO environment, including significant field operations experience running both development and emergency programs;
• BA Degree or equivalent in Management, Logistics and Supply Chain Management,
•  Diploma/certificate courses in Logistics and Supply Chain strongly preferred;
• A good understanding of Basic service programs and a working knowledge of the Country program priorities;
• Substantial experience in logistics, including procurement, supply chain, fleet management & inventory;
• Ability to analyse information, evaluate options and to think and plan strategically;
• Excellent interpersonal, communication and presentation skills;
• Fluency in written and spoken English;
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies;
• Commitment to and  understanding  of  Save  the  Children’s  aims,  values  and principles  including rights-based approaches;
• Willingness and ability to travel extensively in country;
• Considerable experience in people Management
• Considerable experience in Budget Management
• Good skill in emotional intelligence and continuous self-learning
• Very good skill in influencing others and conflict management

Desirable

• excellent communication & interpersonal skill
• Computer skills, especially Microsoft Office