Location: Dollo
Employee Status: Fixed Term
Job Description
External Vacancy Advertisement
Position – Supply Chain Coordinator
ROLE PURPOSE:
The Supply Chain Coordinator will ensure an effective and accountable Supply Chain/logistics support system is in place in line with Save the Children’s global as well as SC-Ethiopia’s national policies and procedures of the field office. The post holder will also be responsible for the overall coordination and implementation of effective procurement, fleet, Admin, warehousing, and asset management practices of the field office.
KEY DUTIES & RESPONSIBILITIES
Strategic level responsibilities
- Ensure an effective and accountable Supply Chain support systems is in place in line with the SCI’s global as well as SC-Ethiopia’s national supply chain related policies and procedures. The post holder will also be responsible for the overall coordination and implementation of an effective procurement, fleet, admin, warehousing and asset management practices in the field office.
- Implement Supply Chain strategy developed by the Country Office concerning the field Office Operations;
- Plan and implement an effective purchase order management and tracking system at the field office level for local and national orders and organize schedules for Framework, bulk and any other economical purchases
- Directly involved in the operational planning mainly the supply Chain aspect of the projects which includes budgeting, procurement and project implementation planning, etc.
- Make certain that all supply Chain requirements are delivered in accordance with timescales set and agreed with programme managers
Coordination and Support to Programmes
- Ensure that Save the Children’s supply chain standards and systems are fully addressed and procedures are adhered as per the guideline of warehousing, supply/stock movement control, freight management, asset management, as well as documentation, filling and reporting mechanisms are to the standard and fully implemented in the field office;
- Oversee the implementation and monitoring of procurement processes and ensure conformity to procedures and timely delivery of goods and services. Ensures up-to-date procurement tracker in place and consistently communicated to the respective budget holders (requesters)
- Work with Country Supply Chain Director; Supply Chain Functional managers (Procurement, warehouse, Fleet and Construction managers) as well as with the Supply Chain specialist for maintaining efficient and effective programme delivery;
- Conducting periodic market assessments in defined procurement locations, including gathering information from the market and peer agencies
- Overseeing all tender processes for SCI Ethiopia
- Working with stakeholders to define specifications and decision making criteria for all tenders
- Understanding various aspects (including the legal aspects) of organisational Terms & Conditions, and being able to negotiate these with suppliers.
- Regularly review programmes logistical requirements and ensure that programme works are carried out in the most efficient and cost effective manner;
- Provide support and work closely with the program/ project heads in developing procurement plan;
- Prepare and submit scheduled monthly field office logistics (Procurement, Fleet, asset & warehouse) reports to the country office;
- Assist in conducting market survey of goods, services and works and establishing vender registration database, and framework agreements for commonly procured items in the field office level.
- Establish FWA with in FO threshold limit.
- Ensure all financial benefit gained from procurements are captured and reported on time.
- Coordinate and manage all procurement requirements and provide adequate and timely logistical support to the field office including timely transport and delivery of services and supplies;
- Responsible for assessing and advising on logistical needs for new and existing projects in collaboration with all program and project team;
- Ensure compliance with donor rules and SCI procedures for warehousing and inventory management;
- Establish and maintain accurate and up-to-date fixed asset register records in the field office
- Directly involved in the tender management of high value transaction and construction works;
- Ensure accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms;
- Counter checks combined analysis of bids and payments to contractors.
Staff management
- Directly lead, manage and motivate fleet, warehouse, procurement and Admin staff and ensure that they have clear work plans and objectives and receive regular supervision and reviews; Build their capacity through the use of effective training, performance management frameworks and development plan.
Reporting
- Preparing a monthly ‘Supply Chain Coordinator Report’ to the Supply Chain Director and Field Office Manager (FOM) detailing all supply Chain activities including procurement trackers, vehicle performance & fuel, stock reporting, asset register updates, staff issues, and other relevant information;
As a member of the Operations/ Supply Chain team, S/he will work collaboratively with the team members to ensure good coordination, communication, planning and customer service to staff and the programmes, including providing cover for, and support to others and undertaking any reasonable additional duties as delegated by the Field Office Manager.
In order to be successful you will bring/have:
QUALIFICATIONS AND EXPERIENCE
Essential
- A minimum of 5 years’ experience in Management of Supply chain / Logistics and preferably in the NGO environment, including significant field operations experience running both development and emergency programs;
- BA Degree or equivalent in Management, Development Studies or other social sciences ;
- Diploma/certificate courses in Logistics and Supply Chain strongly preferred;
- A good understanding of Basic service programs and a working knowledge of the Country program priorities;
- Substantial experience in logistics, including procurement, supply chain, fleet management & inventory;
- Ability to analyse information, evaluate options and to think and plan strategically;
- Excellent interpersonal, communication and presentation skills;
- Fluency in written and spoken English;
- Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies;
- Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches;
- Willingness and ability to travel extensively in country;
Desirable
- excellent communication & interpersonal skill
Computer skills, especially Microsoft Office
We offer a competitive package in the context of the sector. The duty station of the position holder will be in Moyalle Project Office – Dollo FO Somali Regional State in Ethiopia. This role is offered on the basis of national terms and conditions only.
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.