Deadline: 30 Sep 2023
Job Description
Key Responsibilities:
Major Responsibility
Planning
- Advise and seek approval of internal customers of modifications from original requests.
- Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.
- Identify alternative supply sources for materials / services not under contract
- Work with Logistics to ensure safe delivery and receipt of ordered materials
- Resolve conflicts with deliveries and suppliers
Strategic Sourcing
- Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.
- Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.
- Lead negotiations for the assigned Categories.
- Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
- Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process
- Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained.
Supplier Contract and Relationship Management
- Accurately complete the master data management form (or contract/supplier register)
- Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.
- Ensure that contractual conditions and performance indicators are understood by the suppliers.
- Identify & resolve or escalate contract-related issues both internally and externally.
- Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.
Procurement Execution
- Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
- Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.
- Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers
- Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.
Required Education, training, license, registration, and certification:
- BA degree in Procurement & Supply Chain Management, Business Administration, Logistics, or any other relevant fields of studies from recognized institution
Required Professional Experience:
- At least three years’ experience in procurement and supply chain management
- Working knowledge of NGO operations and practices is an added advantag
Working Environment / Conditions:
- Field Based with 30% travel
World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.
Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront.
If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.
Applicant Types Accepted:
Local Applicants Only