Supervisor Medical Data Entry – AFAR

The main purpose of the Position

Ensure completion of all activities related to medical data entry and data management into the mission database. Supervise, organize, and plan the activity of Data Entry officers/operators, as well as identify their training needs in order to provide a good service support and reliability of the data collected

Accountabilities

1. Supervise, organize, and plan the activity of data entry officer in order to have a trustworthy record of medical activities and determining his/her training and technical support needs to ensure the quality of the data collected and the reliability of the service.
2. Maintaining regular backups and making sure that all the essential project medical data including the outreach team entered the mission’s database is accurate in accordance with MSF guidelines.
3. Ensure collation and entry of all data identified by project managers for collection (e.g. morbidity, mortality, surveillance of diseases of epidemics, nutrition, weight, etc) into the appropriate data management system while ensuring quality of data.
4. Do quality control data officers’ performance on regular basis.
5. Know and ensure proper use of software used for recording (i.e. DHIS2, MS excel, Activity Info, Power BI, etc.).
6. Provide technical support to data entry officers/operators in project sites and give response to their training needs.
7. Provide regular statistical reports for the medical team as well as informing the superior of any missing information, major changes, or big differences in data.

MSF Section/Context-Specific Accountabilities

The Data supervisor role requires working with PMR, MAM, NAM, HP manager and other departments in various areas. Aside from the general tasks as outlined above, specifically for Afar Project support will do the followings, amongst other tasks:

• Communicates regularly with medical staff in the (re)training, when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms.
• Improve adherence to standard operating procedures regarding data entry and recording at the project to preserve and improve the standard of MSF data management.
• Assist in the implementation of new medical data tools (e.g., DHIS2, Kobo collect, ODK, EpiInfo, Activity info, MSF’s health information system).
• Provide a clear and insightful statistical report for the medical team according to their needs on a regular basis.
• Works cooperatively with e-Health Team to solve issues related to MSF tools.
• Ensure patient data privacy and security following MSF policies and legal requirements (e.g., GDPR, medical ethics).
• Collaborate with medical teams, epidemiologists, and project coordinators to ensure data use for decision-making.
• Ensure timely submission of medical reports to internal and external stakeholders (DGH, RHB).
• Manages efficiently MSF Tools such as the Electronic Medical Record (EMR) and DHIS2.
• Communicates with the departments to ensure that receives all necessary information to enter data correctly, consistently, accurate and complete in a timely and efficient manner.
• Train new and existing staff on data collection tools and reporting processes.
• Ensure proper filing of documents according to MSF standards
• Assists in the compilation and preparation of regular reports and providing detailed information to medical teams (daily, weekly, monthly, according to patient treatment requirements)

The position holder may be asked to take up additional duties/ hold another position for purposes of Emergency Intervention.

Required Qualifications and Professional Experience

• Education: Essential: Bachelor’s degree/Diploma in Health Information Management, Statistics, Information and Technology (IT) or related field;
• Experience: Essential working experience of at least two years on medical data management or health information management system jobs;
• Knowledge:
  • Essential: knowledge data analysis software (DHIS2, Kobo collect, ODK, Excel, power BI, EpiInfo, etc)
  • Essential computer literacy (Outlook, PowerPoint, excel, and internet)
  • Desirable: knowledge on medical statistics data bases, Excellent attention to detail and ability to work under pressure, Strong understanding of medical terminology and epidemiological indicators.
• Competencies:
  • Results and Quality Orientation L2
  • Teamwork and Cooperation L2
  • Behavioral Flexibility L2
  • Commitment to MSF Principles L2
  • Stress Management L3

Language:

• Essential English Knowledge, Afar and other local languages is desirable.