Storekeeper MSF Belgium

Main purpose

Executing the stock management activities (receipt, storage, and issuance to projects or other departments of medical supplies, food items, spare parts, tools, equipment and/ or other logistics materials), according to the line manager’s instructions and MSF standards and protocols, in order to ensure the overall functioning of MSF activities

Accountabilities

• Supervising materials and goods orders and dispatch in order to ensure its rational use.
•  Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of goods.
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
• Assisting the line manager with preparation of the stock reports
• Ensure a rigorous encoding of the IN + OUT (LOG & MED) of the warehouse, in order to allow a good and precise traceability of the movements
• Accompany and support the implementation of stock management within the warehouse. Request the necessary for good working conditions.
• Under the management of the Supply Manager, supervising, organizing and managing re-kitting times, with daily workers management
• Close collaboration with the pharma team and the procurement team.
• Organize the work and payment of daily workers at the warehouse

Accept flexibility in relation to working hours, faced with the constraints of emergencies and freight arrivals