Storekeeper -Internal/External

Post Title: Storekeeper

Duty Station: Oromia Regional State, West Hararge zone, Hirna

Reports to: Logistics and Administration Officer

Salary: As per the organization scale

Required: One (1)

Duration: One-year (12-months) contract with the possibility of extension based on individual performance and the availability of funds.

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, Karsadula, Filtu, Guradamole and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Hararghe, Tulo, Chiro and Meayso Woredas, Borena zone, Dire woreda and an additional operational office in Addis Ababa. For more information, please visit our website: http://www.islamic-relief.org/work-with-us

Job Summary

To ensure that the right commodities and goods are received, stored, and issued properly at the field office in accordance with organizational standards and procedures.

Key Responsibilities

Store and Inventory Management

1. Maintain and file all purchase orders after verifying requisitions and ensuring all required approvals and signatures are obtained.
2. Follow up on purchase orders to ensure timely delivery; in collaboration with field committee, inspect received goods and report any discrepancies, damages, or defects.
3. Ensure adequate and secure storage arrangements for all commodities and goods, maintaining cleanliness, order, and safety standards.
4. Maintain accurate and up-to-date inventory records (manual and/or digital), including stock cards, bin cards, and inventory databases.
5. Conduct regular physical stock counts (weekly, monthly, and semi-annually), reconcile with records, and report any variances.
6. Monitor stock levels and communicate reorder needs to the Logistics/Admin Officer to prevent shortages or overstocking.
7. Ensure proper stacking, labelling, and documentation of all goods received and dispatched.
8. In collaboration of field and CO team, dispose of expired or damaged items according to organizational and donor compliance procedures.

Asset and Property Management

1. Ensure all office equipment, furniture, and fixed assets are properly tagged, recorded, and not moved without authorization.
2. Assist in maintaining asset custodianship records for staff and track movement of assets between locations.
3. Support periodic asset verification and audits, ensuring records are accurate and up to date.

Procurement and Logistics Support

1. Support the logistics team in receiving and verifying deliveries against purchase orders and delivery notes.
2. Coordinate with procurement staff to ensure timely collection or transportation of goods from suppliers.
3. Assist in preparing dispatch notes, waybills, and related logistics documents for outgoing materials.
4. Ensure safe loading, unloading, and transportation of goods to and from the warehouse.

Compliance, Safety, and Quality Assurance

1. Ensure all store operations comply with Islamic Relief’s policies, quality management standards, health and safety regulations, and environmental requirements.
2. Maintain warehouse security, ensuring restricted access, adequate lighting, and locking systems.
3. Uphold Islamic Relief’s values, demonstrating respect for Islamic faith and culture in all operations.

Reporting and Documentation

1. Prepare and submit weekly stock status reports, detailing all goods received, issued, and currently in storage.
2. Maintain accurate and up-to-date inventory records and ensure timely reconciliation between physical stock and system records.
3. Prepare and submit loss and damage reports for any discrepancies, expired items, or damaged commodities.
4. Report promptly any security incidents, including break-ins, theft, vandalism, or force majeure events (e.g., fire, flood, or conflict) affecting stock or warehouse operations.
5. Provide monthly and quarterly warehouse performance summaries as required by the Logistics/Admin Officer.
6. Support periodic audits and physical stock verifications and ensure proper documentation is available for review.

Other Duties

1. Participate in logistics coordination meetings and contribute to improving operational efficiency.
2. Perform any other related tasks as assigned by the Logistics/Admin Officer or management.

Person Specification

Formal Education / Qualification

• Bachelor’s degree in Purchasing and Supply Management, Supply Chain Management, or a related field.

Work Experience

• Minimum of four years of relevant experience in storekeeping, inventory management, and logistics operations.

Skills and Competencies

• Strong interpersonal and teamwork skills, with demonstrated flexibility in demanding or changing environments.
• Prior experience working with non-governmental organizations (NGOs) is an added advantage.
• Excellent written and spoken English communication skills; proficiency in Afan Oromo is mandatory.
• Good understanding of the Islamic Relief operational area and local context.
• Demonstrated commitment to humanitarian values and principles.
• Alignment with the aims and objectives of Islamic Relief.

 

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.

Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.

IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.

IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.

If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.