Deadline: November 12, 2022
Job Description
Position: Storekeeper
Term of Employment: One year with a possibility of extension
Duty Station(s): Addis Ababa
Required Number: One
BACKGROUND:
The Agricultural Transformation Institute (ATI) has been established by the Government of Ethiopia (GoE) to identify and address systemic bottlenecks to Ethiopia’s agricultural development. The Institute does this through problem-solving, implementation support, and capacity building of stakeholders involved in implementation of interventions that address the systemic bottlenecks.
ATI provides a unique platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our staff and are committed to providing our teams with the tools, training and mentorships necessary to achieve their career goals.
The programmatic focus of the Institute responds to a core set of needs identified by the Ministry of Agriculture and other sectors along commodity value chains. Across the programs, the ATI engages public, private, and non-governmental stakeholders to support strategic planning, manage and strengthen implementation capacity and test innovative models. Currently, ATI is tasked to coordinate the revised Agriculture and Rural Development policy agendas of the sector and such sectoral level delegation requires high level expertise in the policy areas and skillsets in coordination and networking with multiple stakeholders.
Our Culture
We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results. Our culture is one where talented, dedicated and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results.
At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training and mentorships necessary to achieve their career goals.
POSITION SUMMARY:
The Storekeeper is responsible to manage all project input materials at our Kality warehouse and vehicle spare parts in ATI head office, including dispatching and receiving deliveries, coordinating, and documenting warehouse transactions, maintaining records, and overseeing left-over property/ inventories in the warehouse.
In addition, the Storekeeper will be responsible for tracking, analyzing, and improving store performance by forecasting of weekly/daily consumption and forecasting, scheduling, and monitoring labour to be consistent with store activities and inventory budgets and consumption schedules.
ESSENTIAL DUTIES:
Store Management
- Prepare purchase request and follow up the process.
- Ensure minimum stock level is maintained.
- Receive and verify inspection
- Receive materials and prepares goods receiving note and keeps proper documentation.
- Issue materials as per authorized requisition and keeps proper documentation.
- Ensure proper updating of documents in accordance with the item’s movement.
- Maintain stock for smooth operation; monitors the stock movements and prepares regular warehouse report and shares with respective units.
- Organizes the arrangement of items in proper location and coding for easy retrieval.
- Ensure damage and discrepancy report is timely reported.
- Dispatch Donation and other equipment’s to intended recipients and keep proper documentation.
- Supervise Delivered items accuracy according to a prescribed inventory system.
- Manage daily laborers while on loading and unloading process is ongoing.
- Build and maintain positive working relationships and good customer service.
- Maintain the warehouse in a neat, orderly, and organized manner.
- Perform an additional responsibility when required.
- Create action plan to address cost control issues.
Reporting
- Prepare weekly and monthly stock report.
- Conduct annual inventory counts and prepare annual inventory reports.
- Prepare reconciliation report and submit for approval.
- Ensure proper record keeping is maintained for all store related documents.
- Create action plan to address cost control issues.
REQUIRED QUALIFICATIONS:
- Diploma or bachelor’s degree in Material/supply chain management, Business administration, Management, or other related fields.
- Minimum 6 years with Diploma or 1 year with a bachelor’s degree experience as a storekeeper in a large commercial, governmental, or humanitarian organization.
- Sound knowledge and working experience of inventory management systems such as project input materials, parts, donation items, web-based stock tracking and/or Data analysis management.
- Sound knowledge of methods and procedures related to the receipt, storage, and requisitions of supplies and materials.
- Knowledge of ERP system.
- Computer proficiency and knowledge of Databases, spreadsheets and/or store management including report writing skills (Office 365, Outlook, Word, Excel, PowerPoint, and MS Office).
- Personal qualities including strong human relations & interpersonal and communication skills, suitable for teamwork & synergy, responsiveness, and proactive thinking.
- Ability to prioritize tasks.
- Self-motivated and able to work independently.
- Good command of written and spoken English and Amharic.
PREFERRED QUALIFICATIONS:
- Experience establishing organizational systems to improve efficiency and functioning in a fast-paced environment.
- Innovative and problem-solving skills and capacity to deliver under pressure.
- High level of commitment and working with minimal supervision
- Willing to work extra hours as needed.
HOW TO APPLY
APPLICATION INSTRUCTIONS
We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) a CV (maximum 5 pages) to https://apply.ata.gov.et
It is mandatory to mention the position title under the subject line of your cover/application letter.
Please DO NOT submit scans of certificates with your application.
Women are highly encouraged to apply.
Only short-listed candidates will be contacted.