Store keeper – Bale Field Office

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Reports to:  Warehouse Coordinator

Dimensions:

Staff directly reporting to this post: none

Key accountabilities

• Establish detailed mapping of available storage facilities and maintain up-to-date stock records for each area/facility. This includes bin cards, stock cards, spread sheets, and clearly labelled goods
• Maintain appropriate stock of frequently used supplies through establishing a reorder level consistent with monthly usage
• Liaise with the procurement coordinators and warehouse coordinator to ensure all stored materials earmarked for a specific location are made ready for onward transport, either by charter, SC vehicles, or hired trucks to maximize storage space
• Safeguarding commodities from any type of damages. To this effect, the assistant store keeper must ensure that:
• Storage is safe and clean, and protects commodities from damage and loss
• Expiry dates of   perishable commodities are regularly followed
• Goods are kept according to their homogeneity, and all materials must be kept visibly separate.
• Establish procedures for depositing and withdrawing goods from stores and conduct regular inventory checks
• Prepare and submit Weekly, Monthly, and Quarterly Stock Reports  to the line manager as needed
• Ensure warehouses are clean and goods are well organized according to their type and homogeneity at all times
• Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure safety in the workplace
• Lead, manage and motivate a team, ensuring that they have clear objectives and receive meaningful feedback on their performance.
• Ensure that all incoming assets are registered in the asset database before issuing them to the requesters and field offices
• Perform other related tasks as required.

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• Honest, encourages openness and transparency
• Displays consistent excellent judgement

• Diploma in Supplies management with three years related experience
• Good written and spoken English knowledge
• A good team player
• Commitment to and understanding of save the Children’s aims, values and principles
• A commitment to children’s rights and principles of equal opportunity
• A high level of computer literacy (word, excel, ppt etc)