Home Vacancies SR. GRANTS AND FUNDING OFFICER

SR. GRANTS AND FUNDING OFFICER

Location:  Addis Ababa
Salary:  As per Oxfam Salary scale
Deadline: Jul 5, 2022

Job Description

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter-Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA
Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.

Job details
DIVISION: Operations TEAM: Business Development
LOCATION: Addis Ababa CONTRACT TYPE: Fixed Term (2 years)
GRADE: D1 National                                                     JOB FAMILY:  Fundraising
SALARY: As per Oxfam pay scale HOURS: 37.5 hours per week
FLEXIBILE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage
TEAM PURPOSE:

The Business Development team leads and supports the country programme in new business development and existing donor contract management through planning, coordinating, securing and managing restricted/institutional income.

JOB PURPOSE:

This is an exciting role within the Business Development Team of Oxfam in Ethiopia. The prime responsibilities of this position are to support in donor contract management, including ensure adherence to Oxfam and donor compliance; donor reporting, income management; management and oversite of Oxfam’s grants management systems and maintaining documentation as per Oxfam’s systems and procedures. The role also goes beyond on contract management and will support the entire business development functions with pre-award tasks including donor mapping, support in the development of CNs, different sections of project proposals and undertake donor communication as per assigned opportunities.
POST HOLDER REPORTS TO Grants Coordinator
JOBS REPORTING TO THIS POST No
BUDGET RESPONSIBILITY No
Key Responsibilities and Accountabilities

Contract Management:

  • During the Bid/no-bid stage, crease a relevant project on Oxfam’s Grants Management system (CRIMSON) reflecting the scope of the opportunity
  • Ensure that the final copies of the proposal and any other relevant documents are updated in CRIMSON. Keep track of all changes in the proposal, budget and other documents during subsequent modification of the grants.
  • Upon receiving confirmation from the donor of an award, take lead in reviewing the donor agreement, ensure that relevant functions (country, region, HQ as needed) are engaged in the agreement review side before finalizing/initiate signature
  • Actively support the Grants Coordination and other colleagues as necessary in grants kick-off as well as regular review and closure stage
  • Ensure adherence to post aware compliance including donor reporting, asset management, compliance and any other requirements as stipulated in the donor agreements
  • Ensure that program and finance team have access to relevant donor templates for producing donor reports. Communicate the donor reporting schedules well in advance to program and finance team
  • Ensure pro-active and professional communication with donors as well as Oxfam affiliates for all matters regarding post award requirements
  • Supporting the Program and Ops team (finance, logistics, human resources, etc.) teams (Addis and field based) on day-to-day request related to donors and contract management.
  • Travel to the field sites as needed to support program monitoring/contract management.

Business Development:

  • Support the Business Development Team in mapping donors as part of the development-review and updating the Country fundraising Strategy. Undertake detailed review of donor funding strategies, plans for Ethiopia as necessary.
  • Take part in the bid-no-bid meetings, draft the Bid Analysis and communicate the decision with respective teams (country, region, HQ as relevant)
  • Conduct desk review of relevant needs, background, and support in drafting specific sections of the proposals and CNs.
  • Take part in relevant design meetings/workshops and lead appropriate session
  • Complete other administrative and technical annexes of proposal/CNs and support in finalizing the full package

 

Job Requirements

person specification

Most importantly, every individual at Oxfam GB needs to be able to:

  • Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

  • Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
  • Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
  • Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
  • Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
  • Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
  • Courage: We speak truth to power and act with conviction on the justice of our causes.
  • Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.

 

 2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.

 

 3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
  •  Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organizational attributes and feminist leadership approach mean for how we work

For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:

1 Systems Thinking

2 Mutual accountability

3 Strategic Thinking and Judgment

Experience, Knowledge & Competencies

Essential

  • Minimum bachelor’s degree in a relevant field of social science from a recognized university.
  • Relevant experience of 3+ years and proven success in grants management and donor compliance of which two years of experience preferably in an international NGO
  • Excellent analytical and problem-solving capacities – ability to identify issues with contractual implications, ensure consistent donor reporting and support teams in providing appropriate analyses of activities.
  • High adaptability – ability to work with large range of actors including institutional donors and partners and to develop understanding of various contexts.
  • Advanced interpersonal skills and good pedagogy – ability to support staffs in ensuring compliance with donor requirements; carry out staff/partners training and to ensure high communication sharing/gathering on project implementation.
  • Proven excellent writing skills – experience/training in reports writing.
  • Good proficiency in Microsoft Office – significant experience with Word, Excel, PowerPoint, etc.
  • Accountable and transparent
  • Rigorous and attention to details
  • Committed to Oxfam values and aims
  • Autonomous and able to take initiative and manage own time

Desirable

  • Good knowledge/understanding of humanitarian and development programs.
  • Good knowledge of institutional donor environment and main donor guidelines (such as ECHO, EC, OFDA, GAC, UN agencies, Foundations, etc.)
  • Creative in identifying adequate solutions to varied issues
  • Tact and Diplomacy

OTHER

  • Flexibility to travel frequently in Ethiopia
  • Flexibility to adapt the workload which is deadline driven

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile using Oxfam’s internal /External application portal https://jobs.oxfam.org.uk / or  https://jobs.oxfam.org.uk/vacancy/17466/description on or before July 5, 2022.

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.