Location: Addis Ababa, Ethiopia
Deadline: 15 Apr 2024
Job Description
Employee Contract Type:
Local – Fixed Term Employee (Fixed Term)
Supply Chain Coordinator will lead the development and implementation of SPIR II supply chain plans; executes procurement, monitors progress through bi-weekly Procurement Status Report (PSR) and ensures requesting units receive high quality goods and service on time. S/he will encourage regular team meeting and conducts progress review using ‘key performance variables’ to keep procurement progress on the right track. The post holder will also be responsible to conduct market assessment and supplier pre-qualification process to exploit potential advantages from changing markets to achieve value for money. S/he will serve as secretary for SPIR II procurement committee, plays leadership role in all technical issues and provides procurement analysis to the committee for evidence-based decision.
MAJOR RESPONSIBILITIES
Planning and monitoring/control, compliance and risk management
- Leads annual procurement planning, facilitates review and approvals and subsequent revisions as needed
- Develops timetable for procurement committee meetings
- Actively participate in supply chain management risk identification and assessment including contractual risks for procurements of goods, works or services
- Encourages regular team meeting and conducts progress review using key performance variables or ‘five rights’ of procurement to keep progress on the right track
- Tracks implementation progress of agreed audit recommendations in the procurement process
- Ensure strong internal control system in the procurement process upholding duty segregation so that no single procurement staff have total control over purchasing activities (sourcing, bid review, approvals, receiving, etc)
Training, Capacity Building and Performance Management
- Manage the performance of direct reports through supporting goal setting, regular feedbacks, open conversations and evaluation to boost staff productivity
- Ensure new supply chain staffs have all necessary orientation, manuals, tools and materials required for their duty
- Train supply chain officers on WV procurement policies, processes, and systems
Supplier Relationship Management
- Act as a link between WV and suppliers
- Conduct systematic vendor evaluation (pre-qualification) to identify potential suppliers; negotiate the best deal for the organization and maintain good relationship
- In consultation with SPIR finance and WV Ho procurement (as needed) and SPIR II procurement committee, evaluate all potential suppliers before entering into supply contracts through site visits and measuring other aspects such as quality, organizational structure and financial stability
- Review vendor performance as per WV policy to ensure the organization works with competent and reliable suppliers
Procurement Execution and Coordination
- Presents purchase quotations to procurement committee for evaluation and timely decision making
- Serves as secretary for SPIR II procurement committee, leads in all technical issues and provide analysis to the committee for decision
- Supports the procurement committee to strictly adhere to follow procurement policies, guidelines in supplier award decisions under the applicable threshold
- Manages PO change requests coordinating with requesters, budget holders and suppliers
- Consolidates all required documents and present to finance for timely supplier payment for materials and services delivered as per the contract agreement or PO
- Make sure all procurement related tasks are handled as per the approved procurement plan and in line with policies, processes and guidelines
- Collect customer feedback relating to the policies, processes and guidelines, and report to SPIR II leadership for consideration in business improvement planning
- Supports PSPIR II Implementing Partners (IPs), CARE and ORDA, in international or national procurement process for certain goods and services based on their request or when recommended by the Chief of Party (COP)
- Coordinate with WVE HO procurement committee to manage foreign purchase, specialty procurement items and when thresholds go beyond SPIR II mandate and limit
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Strong leadership, diplomatic and motivational skills including the ability to lead up, across and down multiple business.
- Build and maintain relationships by engaging key leaders to establish credibility, solve problems, build consensus and achieve objectives.
Required Education, training, license, registration, and certification
Qualification required:
- MA/MBA/BA in Procurement and Supplies Management, Business Administration, Management or related fields Experience: 5 yrs for MA and 7 yrs for BA, at least four year at manager level, two years working in INGOs is preferable.
Preferred Knowledge and Qualifications
- Excellent computer skills in Excel & Word,
- Demonstrated ability in support services supervision,
- Working knowledge of NGO operations and practices is an added advantage,
- Good planning and organizational skills,
- Tact and diplomacy in dealing with staff-related to work environment needs,
- Ability to maintain effective working relationships with all levels of staff and public
Language Requirements:-
- English and Amharic
World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.
Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront.
If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.
Applicant Types Accepted:
Local Applicants Only