SPIR II Finance Officer

Number of Position: One

Duty station:  SPIR II Consortium Office

Strengthen PSNP Institutions and Resilience II (SPIR II) is an anticipated 5-year USAID/BHA funded Resilience Food Security Activity (RFSA) led by World Vision and including consortium partners CARE, ORDA and IFPRI. World Vision and its partners will create a strong, shock responsive ecosystem of public, private, and community level actors to support PSNP households to graduate from poverty and sustain income and food security gains in 17 targeted woredas in Amhara and Oromia regions. Building from key formative and research studies during an initial refinement period, SPIR II will use continuous learning to drive program level reflection, analysis, and adaptation.

Purpose of the position:

The SPIR II Finance Officer, under the guidance and supervision of the Finance Coordinator, will be responsible for supporting all aspects of financial management of SPIR II, ensuring compliance with USAID/BHA regulations and World Vision internal policies and procedures. The post holder manages routine financial activities including: cash payments to vendors and staff advances, review business and travel advance requests to ensure timely settlement and provide an updated report of cash balances to ensure timely petty cash replenishment for SPIR II zone/woreda  offices.

Major Responsibilities:

Cash flow preparation, adjustment and review

• Support the Finance Coordinator in SPIR II WV field office budget preparation, cash flow management in accordance with WV Finance Manual and donor regulations
• Support the finance team in pipeline analysis, including tracking of accruals, commitments and updating Zonal/Woreda expenditures on the monthly basis
• Assist in prepare/review cash flow of the grant projects, and submit to SPIR II Finance coordinator for review and posting to sun system
• Assist budget holders in proper T-coding and tracking

Payment and advance processing and monitoring

• Prepare and track payment processes (check payment vouchers, payments for petty cash, etc.), ensuring that all required documentation is in place
• Process employee advance requests and track and carefully follow up all advance settlements with the SPIR II team.
• Support all other SPIR II financial transaction in compliance with WV and USAID regulations, policies, and conditions
• Assist Finance Coordinator in process of reversal journal entries for correction, reclassification or allocation for grant costs and submit for review and approval
• Assist program staffs in all financial matters, review their coding, reimbursement requests, process journals as needed.
• Provide an updated report of cash balances to ensure timely petty cash replenishment for SPIR II WV zone/woreda offices
• Ensure received funds are recorded, deposited and the deposit vouchers are raised for approval and filling, and bank charges are booked accordingly
• Ensure cash payments to vendors and staff advances are on time and as per WV internal control system
• Review business and travel advance requests to ensure timely settlement

Reporting, Fiscal Accounting, Compliance and Accountability

•  Prepare monthly expense and variance report and ensure SPIR II Field Financial Report is prepared in accordance with GAAP
• Support spending vs. budget variance analysis for each SPIR II unit (Program, M&E, Food Assistance, Oromia Regional team, etc) on monthly basis
• Support Finance and Grant staffs in other routine grant financial report preparation
• Prepares bank reconciliations for all SPIR II bank accounts for finance management review to ensure high level of accuracy and accountability
• Assists in preparation of aging analysis of balance sheet account including monitoring of late balances
• In collaboration with finance coordinator prepares PBAS reconciliation including monitoring budget commitments and informing budget holders for possible adjustment
• Supports the finance team in year-end closing process to ensure that Financial Report and related schedules are prepared timely and accurately as per World Vision Partnership Calendar, government MoU with SPIR II, and donor deadlines
• Verifies the allow ability, reasonableness, allocability, and consistency of expenditures

Coordination

•  Coordinate internally with field finance officers, SPIR II program staffs, procurement officer and other support staffs to ensure timely information sharing, facilitate smooth relations, enhance compliance, integration and streamlining of financial transactions

Qualifications:  Education/Knowledge/Technical Skills and Experience

 Required Professional Experience:

·         At least 3 years’ experience in NGO financal management and support role(s)

Qualification required:

• BA Degree graduate in Accounting, Finance, Business Administration or related

Preferred Knowledge and Qualifications:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)

• Good verbal and written communication skills in English
• Knowledge of WV financial policies and USAID/BHA regulations
• Knowledge of accounting principles financial systems budget/cash flow monitoring and internal accounting controls
• Experience with computerized accounting systems, preferably Sun Systems and Vision.
• Knowledge of government grant regulations and financial reporting requirements
• Ability to effectively work in a team

Working Environment / Conditions:

·         Office based with travel to the field

·         Travel: 25% Field