Deadline: Jul 11, 2023
Job Description
Job Details
Title: Specialist, Global HR , GSS
Div/Dept: GHR
Location: Africa Regions- Candidate can be based in any of these ChildFund Working locations (Uganda, Kenya, Ethiopia, Zambia and Mozambique)
Reporting Relationship: Snr Manager Global Shared Service
About Us
Worldwide, 570 million children live in extreme poverty, vulnerable to many factors that threaten their well-being. Children need protection, support and care at each stage of childhood to stay safe, healthy, learning and on track to achieve their potential. ChildFund works with local partner organizations, governments, corporations and individuals to help create the safe environments children need to thrive.
ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms. Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants
Duties and Responsibilities:
- Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.
HR Operations
- Ensure timely responses to employees (based on Service Level Agreement) on all HR-related inquiries (i.e., self-service and manager self-service functionality, benefit and compensation related questions, leave, unemployment)
- Resolve issues for customers (employees, vendors, business partners, managers, etc.) on a variety of topics HR processes including benefits,
- Perform external employment verifications for internal staff
- Ensure integrity and accuracy of all HR data in global HRIS system.
- Support staff with online learning through eLearning platform
Talent Acquisition
- In collaboration with HRM and HRBP, responsible for: Manage and end to end hiring process
- Complete job postings, and other related recruitment tasks assigned
- Conduct candidate communications, screening, assessments, and candidate scheduling
- Coordinate interview schedule with panellists, share interview resources including general guidance (i.e. what not to ask) and interview templates, CVs, etc.
- Conduct Reference Check and Background Verification for short-listed candidates
- Monitor, update and complete employment agreements for review and approval
Talent Management
- Initiate all pre-onboarding-related documentation and communication with new hires to ensure completion of forms prior to first day of employment
- Coordinate all logistics management prior to new staff arrival (desk, laptop etc.) in collaboration with HR/Admin Officer in each Country Office
- Coordinate the employee exit checklist including logistics and separation from exiting benefit programs
- Monitor Performance Management Process through the system.
Training and development
- Assist on training documentation materials
- Facilitating training on HR System, Business Processes for your region
- Induct new joinee on WeConnect
- Support staff with online learning through eLearning platform
- HR Reports and Metrics / Data Management
- Run and distribute special HR-related reports (i.e., Onboarding, Exit Interviews, Performance Management, Succession Planning, Compensation, Learning and Development)
Other
- Serve as back-up to other HR Specialists
Qualifications and Experience
- 7-10 years’ work experience in HR Operations
- Recruitment experience/ manage employee life cycle preferred
- Highly skilled in excel and other analytical tools
- Ability to handle confidential employee information
- Strong interpersonal, oral and written communication skills with proven excellence.
- Desire to learn process management tools; process management experience a plus
- Strong leadership skills, agile and multi tasker
- High proficiency in Excel and Salesforce
- High degree of problem-solving skills and autonomy
- Project management and process management skills
- Excellent organization and prioritizing skills.
- Proficient in Windows, Word, email and Internet and database applications.
- Ability to handle and perform in fast-paced, multi-task environment.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
Note: Only shortlisted applicants will be contacted.
ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children