Senior Programme Officer -Addis Ababa, Ethiopia

Job Description

B

Family

Family

PR4

Professional

Reason

Regular > Regular Assignment

No

2022-11-21-08:00

December 15, 2022

Senior Programme Officer Organizational Setting and Work Relationships The Senior Programme Officer may be based in HQ, field/regional bureau, typically reporting to and be guided by the Chief of Section/Deputy Director/Operations Manager and may supervise a small team of local and international staff.

He/she may refer to UNHCR’s Programme Manual (Chapter IV), UNHCR’s corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations for further guidance.

The Senior Programme Officer will provide strategic programmatic guidance and advice to senior management with regard to the implementation of country or Bureau level protection and solutions strategies within available resources.

S/he will coordinate with the other sections/units within the Bureau and/or office(s) across the country/region to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle.

S/he will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR’s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), corporate positions on SDGs.

The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.

In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

– Oversee a coherent approach in assessing and analysing the needs of persons of concern in a participatory manner, using an Age, Gender and Diversity (AGD) perspective as basis for planning.

– Provide guidance to office(s) on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into account corporate priorities.

– Support Results Based Management and programme capacity in light of evolving requirements, programming approaches and gaps.

– Support the planning process in compliance with planning parameters outlined in the Programme Manual and the planning instructions.

– Ensure effective and results-based resource allocation in the planning processes and cost efficiency in the delivery of outputs.

– Review and analyse plans, mid-year and year-end reports of UNHCR office(s), ensuring quality assurance and compliance with established policies, guidelines, procedures and standards.

– Support the provision overall direction to broaden partnerships with key stakeholders in order to maximize the protection and solutions response for persons of concern.

– Guide and provide directions to office(s) in operationalising new and emerging policies, strategies and partnerships, including in an inter-agency context, identifying opportunities and innovative solutions and ensuring compliance with existing standards.

– Guide office(s) in managing a consultative process to ensure a consistent application of the framework for implementing with partners, including the effective implementation of the policy on selection and retention of partners, management of partnership agreements, risk-based project performance monitoring, and risk-based project audits, among others.

– Actively contribute to UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.

– Identify potential gaps and problems and in cooperation with other relevant sections recommend appropriate solutions to ensure the efficient implementation of programme activities

– Develop comprehensive assistance programmes that compliment activities implemented from other operational partners.

– Oversee a timely and effective follow-up of internal and external audits observations and recommendations that relate to programmatic issues.

Job Descriptions for all UNHCR jobs will also include the following as part of the ‘Duties‘: – Perform other related duties as required.

Minimum Qualifications

For P4/NOD – 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree.

Field(s) of Education: Business Administration, Social Science, Economics, International Relations or other relevant field.

Certificates and/or Licenses: Programme Management

Essential: Demonstrated experience in developing and managing humanitarian projects and programmes including the allocation and management of resources.

Sound knowledge of the UNHCR Operations Management Cycle,

Knowledge and practical experience on Results Based-Management.

Demonstrated experience in field operations.

Sound knowledge on the centrality of protection in programming.

Enhanced knowledge on Joint Needs Assessments and the principles of targeting.

Desirable: Demonstrated experience in coordination within an inter-agency context and other actors, in a refugee or humanitarian context. Solid experience in training and capacity building activities.

Functional Skills

PG-Resource planning

PG-Needs Assessment and Response Analysis

PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate)

PG-UNHCR’s Programmes PG-Results-Based Management (Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Key skills and competencies required for the position:

The incumbent should have proven competencies and experience in:

– Multiple stakeholder management and mobilization including working with the Government, NGO and operational partners
– Managing, analyzing and providing informed projections to guide senior management on the efficient utilization of financial and other resources that will support the development of the country operations plan
– Proven experience in leading and managing large and diverse teams toward a shared vision to ensure that global strategic priorities (GSP) and regional priorities as well as information on projected resource availability guide the planning parameters.
– the incumbent must possess excellent drafting skills and a deep understanding of how to leverage opportunities in Ethiopia, in line with the GCR/CRRF and the identification and implementation of innovative solutions for other populations of concern to UNHCR.
– Demonstrated experience in coordination, particularly within the interagency context and contributing to interagency response strategies while ensuring that the interest of refugee and other populations that UNHCR serves well represented and articulated
– Demonstrated experience in working with development actors and donors
– The candidate should have previous working experience in an emergency/complex context as well as experience in remote management/monitoring
– Experience in collaborative leadership in managing relations with traditional and non-traditional partners with diplomacy and respect
– Manage a transparent, consultative and responsible process for the approval of the country-level budgets and the allocation of resources.

English

,

,

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

Under the supervision of the Assistant Representative (Programme) the Snr Programme Officer in Addis Ababa will be required to: coordinate the preparation and timely submissions of good quality plans for protection and assistance of refugees and other persons of concern to UNHCR. In addition, work in close liaison with the External Relations section and the Regional Bureau for Eastern Horn and Great Lakes to ensure that resource mobilization efforts are aligned with practical operational needs and proposals, reports to HQ, donors and external actors are of the highest quality. The incumbent will coordinate with all Technical teams in Addis Ababa and Sub offices to ensure that funding proposals, programme implementation and related reporting emanating both from UNHCR and Partners are aligned with or complement the strategic direction of the operation.

The Snr Programme Officer will be responsible for maintaining strong collaboration with the government counterpart ARRA as well as regional government structures within the context of the Comprehensive Refugee Response. In this regard, the incumbent will maintain a close liaison with ARRA through regular engagement and information sharing, transparent and proactive consultations as well as initiatives that will further enhance the trust and foster increased and expedited cooperation on issues related to policy, partnership and programme management.

In addition the Snr Programme Officer will actively seek opportunities for the implementation and mainstreaming the humanitarian-development nexus related initiatives into programme design and implementation. The Snr Programme Officer will work closely with the Project Control team in implementing initiatives to strengthen partnership and project management. This will include capacity strengthening of NGO Partners through training and regular monitoring engagements to ensure that NGO Partners are conversant with UNHCR ‘s partnership guidelines and audit issues are addressed.

The incumbent will have supervisory responsibilities for staff and the oversight of some 40 plus Project Agreements and over 35 NGO Partnerships. S/he may receive indirect guidance from other sections and units relevant to the country programme(s). In addition, S/he will be meet frequently individually or as part of a team with external stakeholders to present UNHCR ‘s programme priorities.

Living and Working Conditions:

Addis Ababa is a category B duty station in UN security Level 1 with relatively calm environment with minimal reported crimes within the city. However, a sense of vigilance and alertness is required especially in view of the current situation in the country. Applicants are requested to adhere to security advisory before travelling to the country. Addis Ababa is a family duty station, the medical facilities are moderately available with the main services being offered at the UN operated clinic which is available to all staff members and their dependents. Transportation outside the country is readily available as major airlines operate from Addis Ababa. There are schools to accommodate international students. Hotels are of international standards with recreational facilities available within the city. Addis Ababa has good working and living conditions.

Additional Qualifications

Skills

BU-Budgeting, BU-PeopleSoft EPM/Budget, BU-UN/UNHCR Budgetary cycle, MG-UN/UNHCR Management Practices/Standards and Processes, PG-Programme Analysis, PG-Programme Management (programme cycles and reporting standards), RM-ISO 31000 – International Risk Management Standard

BA: Business Administration (Required), BA: Economics (Required), BA: International Relations (Required), BA: Social Science (Required)

Certifications

Programme Management – Other

Number of Persons of Concern Served, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Others of Concern, Working with Persons of Concern: Refugees, Working with Persons of Concern: Returned IDPs, Working with Persons of Concern: Returned Refugees

Competencies

Accountability, Analytical thinking, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Leadership, Managing performance, Managing resource, Negotiation & conflict resolution, Organizational awareness, Strategic planning & visions, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Bi-annual Compendium 2022 Part B – November 2022

This position doesn’t require a functional clearance