Senior Procurement Officer

Positive Action for Development (PAD) is one of the most vibrant, rapidly expanding, and results-driven civil society organizations in Ethiopia. PAD is currently scaling up its interventions across the humanitarian, NEXUS, and development spectrum—expanding operations throughout the country, including in Addis Ababa, Amhara, Oromia, Harari, Afar, Somali, Tigray, Benishangul-Gumuz, and Ethiopia’s southern regional states. As PAD broadens its reach, it remains firmly committed to inclusive, equitable, and conflict-sensitive programming—respecting the diverse realities of communities while fostering peaceful coexistence and sustainable development.

Vision: PAD strives to see a community of hope, humanity, and social justice.

Mission: PAD brings people together to work in partnerships; promotes hope, humanity, and social justice for every human life in all its fullness; and improves the livelihoods of disadvantaged groups for social and inclusive economic growth by actively engaging in positive actions, promoting responsive care and support, and addressing the root causes of poverty in Ethiopia.

General Overview:

This document outlines the standard roles and responsibilities associated with this position. The descriptions of the post cannot be exhaustive, and the post holder may be required to undertake additional duties that align with the key responsibilities described herein. The roles and responsibilities are also subject to change.

Overall Responsibilities:

Working with and reporting to the PAD Finance & Operations Head, the Procurement Officer performs all the procurement and purchasing activities of the organization in line with PAD’s guidelines and procedures.

Specific responsibilities include the following:

• Collect quotations from suppliers for purchasing goods and services and work at all times according to the organization’s purchasing rules. Ensure “value for money” by considering price, quality, back-up service, and availability.
• Ensures all necessary & relevant documents such as purchase requisition, purchase order, invoices, goods receiving note, Delivery note, as well as any other documents & forms which are in use by PAD are used and produced as indicated in Procurement Management guidelines.
• Review completeness & correctness, and specification of procurement requests received from all sources in accordance with the approved procurement plan and budget before taking any action.
• Maintains hard and soft copies of all technical evaluation reports & tender committee minutes/recommendations and hard copies of other relevant documents particularly useful for future reference.
• Ensures that all necessary procurement documents are filed and are accessible when required
• Maintains & periodically updates computerized procurement tracking sheet, vendor roster, price list and other procurement data in accordance with PAD standards.
• Respond adequately and timely to audit queries.
• Prepare monthly/quarterly reports as required on local and international procurement,
• Prepare and update procurement tracking sheet on a weekly basis and upload on PAD web folder and send weekly progress update to all concerned as required
• Maintains all copies of framework contract agreements with preferred suppliers and other short-term contracts related to procurement of goods & services; follows up on the proper implementation of these contracts; notifies and advises in writing about delays, non-performance, or renewals ahead of specified time in contracts.
• Ensures that purchase requisitions from departments, program areas, and projects are filed properly and classified systematically.
• Checks the correctness of all supporting documents with PAD procurement guidelines before the final approval.
• Submits Goods Receiving Notes and related documents to Finance in settlement of checks or cash collected as stipulated in the Finance Manual
• Prepares bid analysis, follows up purchase orders, participates in market surveys, and carries out other procurement activities when required or instructed by immediate supervisor.
• Assists the customs clearance process of goods purchased from abroad or donations received
• Develops and maintains an effective working relationship with vendors and internal users/ departments
• Maintains close contact with local donors and collects information regarding possible donations.
• Assist when monitoring the performance of Approved and preferred suppliers with respect to quality, delivery time, and price; recommends blacklisting of any misbehaving supplier.
• Performs other related duties when assigned by the immediate supervisor.

Qualifications

• Bachelor’s degree in Procurement and Supply Chain Management, Logistics, Business Administration, Accounting, or a related field.

Experience

• A master’s degree or professional certification in procurement or supply chain management is an added advantage.
• Minimum of five years of relevant and progressive work experience in procurement and supply chain management, preferably within NGOs, international organizations, or donor-funded projects.

Required Skills

• Strong planning, coordination, and time management skills with the ability to handle multiple procurement activities simultaneously.
• Excellent negotiation and vendor management skills to ensure quality, cost-effectiveness, and timely delivery.
• Advanced analytical and problem-solving skills, particularly in bid evaluation and market analysis.
• Strong knowledge and practical application of procurement ethics, transparency, and compliance standards.
• High level of accuracy and attention to detail in documentation, reporting, and record management.
• Proficiency in procurement systems and ERP platforms such as Odoo, as well as Microsoft Office applications.
• Strong communication and interpersonal skills for effective coordination with internal departments, suppliers, donors, and auditors.
• Ability to work independently with minimal supervision while also functioning effectively as part of a team.
• Capacity to work under pressure, meet deadlines, and respond promptly to urgent procurement needs.
• Demonstrated integrity, accountability, and commitment to organizational values.

Number required: 1 (One)

Duty Station: Addis Ababa, field travel required

Salary: As per the organization’s Salary Scale

Female applicants are highly encouraged to apply

Equal Employment Opportunity

• Positive Action for Development (PAD) promotes fairness, equity, and diversity in the workplace. We welcome applications from qualified individuals of all backgrounds, regardless of gender, age, disability, ethnicity, religion, or other personal status. Hiring decisions are made based on skills, experience, and suitability for the role.
• We are committed to creating a respectful and inclusive environment where all staff can thrive, contribute meaningfully, and grow professionally.

Zero Tolerance for Misconduct

• PAD has zero tolerance for any form of abuse, harassment, exploitation, or misuse of power. We take safeguarding seriously and expect all staff, volunteers, and partners to follow our policies and uphold our values at all times. All successful candidates will go through background checks and be required to follow PAD’s code of conduct and safeguarding principles.

Recruitment Flexibility

• PAD reserves the right to recruit more than one candidate from this announcement or keep qualified applicants in our database for future similar roles.

Important Notice on Recruitment Fraud

• PAD does not request any payment at any stage of the recruitment process. If you receive any suspicious messages claiming to be from PAD, please report them to our office through official contact channels. www.padethiopia.