Senior HR and Admin Office (Re-Advert)

Term of Employment:      One Year possibility of extension

Duty Station(s):                Tigray – Mekelle

Required Number:            One

Application Deadline:   December 21, 2023

Job Description

BACKGROUND

The Ethiopian Agricultural Transformation Institute (ATI) is a strategy and delivery-oriented government Institute created to help accelerate the growth and transformation of the country’s agriculture sector. The ATI envisions to be the leading center of innovative solutions for the transformation of Ethiopian Agriculture by 2030.

The Institute focuses on two primary national approaches to catalyze agricultural transformation. First, we support the Ministry of Agriculture (MoA), its affiliate institutions, and other partners to identify and address systemic bottlenecks within an Agricultural Transformation Agenda. Second, we support Regional Governments to accelerate the development of high-priority commodity value chains in clearly defined geographic clusters, through the Agricultural Commercialization Clusters (ACC) Initiative.

Our major activities include conducting strategic and analytical studies, providing technical implementation support, coordinating platforms to better integrate partners and projects, and designing and directly leading a number of implementation projects. Our headquarters are in Addis Ababa, and we have regional offices in Amhara, Oromia, SNNP, Sidama, South-West, and Tigray regional offices, allowing us to work closely with a wide range of public, private, and development sector partners across the country.

OUR CULTURE

We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results.  Our culture is one where talented, dedicated, and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results.

At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector.  We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training.  We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training and mentorships necessary to achieve their career goals.

 PURPOSE OF THE POSITION

Under the direct supervision of the Regional Operations Director, the Sr. HR and Admin Officer is responsible for handling HR and administrative issues (i.e. management of the whole human resources planning to separation and also properly managing cleaners, security guards and coffee services and other personnel in the regions). The senior officer is also in charge of implementing effective and efficient recruitment and selection policy procedures & processes, applicants’ assessment tools and maintaining potential talent pool/database/roster in the regions. In consultation with Regional Operations Directors, the Senior HR and Admin Officer will develop the annual HR plan, supports Hiring Managers in prioritizing the plan on quarterly basis and in designing Terms of References and ensuring compliance in regional offices with close supervision from HQ HR function.

MAJOR DUTIES AND RESPONSIBILITIES

HR – Recruitment & Selection:

• In consultation with the regional Operations Director, develop short and medium term human resources requirement plan of ATI staff and facilitate & organize the execution of the plan.
• Maintain the work structure by updating job requirements and job descriptions/term of reference for all positions.
• Schedule screening and selection timeline in consultation with the respective hiring manager and team director as well as candidates.
• Develop talent sourcing and recruitment strategies to attract candidates from the right pool with the guidance of HQ office.
• Liaise with local and recruiting partners in order to ensure maxim utilization of the sourcing opportunity they provide.
• Screen and shortlist potential candidates for position announced.
• Coordinate and conduct interviews and assessments with hiring manager/director.
• Schedule interviews taking into account time management and team availability.

• Maintain interview-tracking database to track all candidates and develop candidate pool for future use.

• Follow the recruitment and selection procedures of the organization staffing according to the HR plan by establishing and implementing a recruiting, testing, and interviewing program.
• Lead the development of competency-based interviewing techniques and provide training to hiring managers.
• Ensure that the right person is deployed in the right position at the right time.
• Closely work with Regional Directors and counsel them on the recruitment and selection process, setting exams and candidate selection.
• Assist hiring managers in developing interview questions and maintain written & interview questions database for future use.

• Negotiate with selected candidate/s and issue an offer letter dually signed to confirm acceptance of the offer.
• Verify the candidate’s background by conducting reference checks.
• Prepare contracts, starting dates, and other onboarding materials for new joiners in regions.
• Follow-up staff absences in consultation with supervisors, and take proper action.
• Delegated as a discipline focal person at a region and closely worked with the discipline committee for discipline-related issues of the regional office.
• Manage the safety and security of the regional staff and manage to supply and register the safety materials list of the eligible staff, according to the ATI HR policy.
• Maintain and update the personnel file of the regional staff.
• Ensure all interviewed candidates are informed of the interview result in a timely manner.

  HR – Learning and Development:

• Ensure timely performance management (evaluations) is undertaken in regions.
• Provide regional managers and staff with techniques and support in coaching, goal setting and performance management.
• Calibrate regional performance and send to HQ HR office.
• Provide and/ facilitate trainings for regional staff.

 HR – Staff Relations:

• Manage and process regional staff medical insurance payment.
• Manage leave for regional staff.
• Receive complaints from regional staff and act upon them based organization guidelines and government regulation.

Administration:

• Manage, motivate, develop , and oversee the performance of cleaners, security guards and coffee attendants.
• Ensure smooth service provision of cleaners, security guards and coffee attendants.
• Interact and process government utilities (e.g. electricity and water) in regions.
• Manage and oversee office and event facility services, including office repair and maintenance, security management, janitorial services, and engages with service providers, employees, and visitors to ATI Regional Offices.
• Ensure that all statutory elements of health and safety are complied with and that first aid and emergency equipment are maintained properly.
• Ensure all firefighting and fire-extinguishing equipment are functioning properly and are periodically checked for their expiry and safety.
• Prepare and implement re-location of office furniture/workstations as required by teams.
• Manage and review service contracts to ensure facility management needs are being met and verify monthly payment for outsourced general services staff and ensure efficient utilization of facility maintenance staff.

Other:

Perform other duties as requested by the Regional Operations Director, HQ HR Director and HQ Administration Manager.

• Bachelor’s or Master’s  degree in Management, Business Administration, Human Resource  Management or related fields
• six years (for a Bachelor’s) or four years (for a Master’s) of relevant human resource experience, and administration with an international organization preferred (Experience as Senior HR and Admin officer is a plus).
• Proven skills in administration and human resources management
• Good interpersonal skills and diplomatic
• Good data summary preparation and reporting skills
• Strong HR management experience
• Ability to work methodically, accurately and neatly
• Excellent cross cultural skills and ability to work as part of a team

• Strong Microsoft Office (MS Word, Excel, PowerPoint and Access) skills and experience required

• Ability to work under pressure and in fast paced organizational setup
• Knowledge of local language is advantageous.