Senior Grants, Contracts and Budget Management Officer

The Senior Grants, Contracts & Budget Mgt Officer is responsible for supporting the management of Jhpiego Ethiopia on effective & efficient management of grant, contact and budget including local NGOs and Associations that work with Jhpiego. S/he is responsible in developing and revising templates for solicitations and agreements, as well as supervising the detailed procedures for the entire grants management cycle, including: implementation of activities and effect payment as per grant agreement, local government requirements, accepted accounting practice etc. Participate in evaluating and selecting grantees, budget revision, ensuring grantee payment, and monitoring (including field visits), reporting, and evaluating results. S/he monitor the budget utilization of the partner NGOs against the agreed budget amount and donor policy & procedures requirement. S/he works closely with Jhpiego Program staff, HQ staff and the sub-grantees’ finance and project management staff.

Grants Management

• Participate in developing scope of work and budgets for sub grantees and Oversee accuracy, presentation and timeliness of all grant programmatic and financial reports
• Provide technical assistance to staff and sub grantees on both Jhpiego and Donors administrative policies and procedures for grants management
• Works on assessing sub-grantees capacity gap and in collaboration with project leads organize necessary capacity development through training, coaching and continuous follow up.
• Document the process by which local NGOs are selected for awards and notify applicants and other stakeholders of awards granted where open solicitations are sought.
• Participate in conducting pre-award assessment and selection of local Sub-grantees as focal person for financial and administrative assessment.
• Update grantees when there are new rules and regulations issued by the donor and follow up their implementation.
• In consultation with his/her supervisor conduct field visits to monitor grantees and provide on-site support with respect to financial grant management, as needed.
• In consultation with his/her supervisor collaborate with program staff in developing and revising mechanisms for making payments and monitoring/reporting financial performance of subgrantees.
• Actively participate in the development of an Ethiopia country office grants management manual, materials, and resources. Administer the grants according to criteria and guidelines set forth by donor agencies, stated in the contract (and associated waivers letters and documents) and the grants management program manual and guidelines.
• Supervise and support the Grants, Contracts and Budget Management Officer in Subgrantees Financial reports and invoice reviewing process.
• Preparation of a summarized Budget Vs Actual cost analysis and submit for the monthly SM review
• Do activity level budget monitoring and provide pipeline and cost information to program team as needed
• Provide technical support to sub-grantees to improving their financial systems and reporting under sub agreements with Jhpiego.
• Work closely with program staff during project close out.
• Work closely with HQ staff in relation to sub grantee agreement modification, budgets, financial reports and contracts.
• Supervise Grant Tracking system in the team
• Other tasks assigned by the supervisor.

Financial Management

• Participate in preparation of different donor proposal budget, annual budget and budget revision.
• Support the preparation of Jhpiego donor financial report.
• Enter projects budget into QBE upon approval of budgets and perform necessary update when required

Contracts and Lease Management

• Prepare Technical Service Contracts for Outsourced Jhpiego’s service as per Jhpiego’s procedure, and ensure TSC and Lease payments are within the contract ceiling.
• Prepare timely Contract Amendment as per the request from Operation department and follow up for signature completeness
• Prepare Lease Agreement requested by operation department and ensure proper documentation
• Update the Technical Service Contracts and Lease Matrix in a monthly Basis
• Other tasks assigned by supervisor

• Excellent communication and interpersonal skills to work in a multi-disciplinary team setup
• A very good experience in auditing and grant management
• Flexible and ability to work under pressure
• Ability to work proactively, organize and manage own work and assist others
• Computer literacy included demonstrated proficiency with Outlook, Work, Excel and off the shelf accounting software, preferably QuickBooks
• Willingness to travel in-country as required.

• BA degree in Accounting, Management or related field from recognized university with minimum of five years’ experience and/or MA degree in Accounting (ACCA Certification), Management or related field with 6 – 7 years’ experience in NGO environment.
• Relevant experience in grants management and financial/operational systems preferred.
• Substantial experience implementing USAID-supported projects and knowledge of USAID policy, procedures and rules/regulations.
• Excellent organizational, coordination, communication and interpersonal relationship skills required.
• Experience working with and providing technical assistance and training to partner NGOs.
• Computer literacy and very good knowledge of Excel, Ms-Word; experience in QuickBooks accounting package is advantageous.
• Sound experience in auditing
• Fluency in English and Amharic (written and spoken)

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

How to Apply

Please apply at: www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer