Senior Finance Officer

The Senior Finance Officer performs routine and non-routine financial functions for the Jhpiego Ethiopia Country Office. This role is responsible for account processing across the country program, ensuring that all financial transactions are accurate, thoroughly documented, and promptly posted to the accounting system in compliance with established procedures. Operating with a high degree of autonomy, the Senior Finance Officer is accountable for key areas of financial management while remaining flexible to support other functions when colleagues are absent. Additionally, the role maintains a functional management relationship with the Finance Officer and frequently collaborates with a diverse range of internal and external stakeholders.

 

Reporting Structure:

• Position Reports To: Finance Manager
• Position Supervised: Finance Archive Assistant

Payables, Approvals and Payments

• Verify that payment requests (advance requests, invoices, etc.) within the Delegation of Authority (DoA) limit are accurate, adequately supported and properly approved before processing, then submit them for Country Director or Deputy Country Director approval.
• Review purchase orders within the DoA limit and confirm documentation is complete before approval.
• Prepare monthly income tax and pension reports for staff salaries and related payments, maintaining the confidentiality of salary information. Reconcile them with the GL, process payments, route them for signature and remit payments to the federal and regional tax authorities.

Reconciliations and Accounting

• Reconcile receivables monthly, ensure advances and receivables are settled on time, and promptly report discrepancies.
• Reconcile staff, consultants and project advances.
• Prepare journal vouchers for the amortization of prepaid expenses and reconcile these accounts monthly.
• Reconcile open purchase orders, unpaid bills and open invoices from QuickBooks monthly.
• Enter transactions into QuickBooks accurately, with correct coding, office allocation and bank reconciliation.
• Review daily transaction entries and prepare accurate monthly journal vouchers.
• Support the Finance Manager with monthly closing of accounts.

Petty Cash

• Review petty cash payments and confirm proper documentation before replenishment.
• Ensure the petty cash ledger balance always agrees with the QuickBooks petty cash ledger.
• Conduct a monthly petty cash count, document it on a count sheet and report any irregularities.

Travel, Tax and Regional Oversight

• Review travel-related financial documents for completeness before reconciliation.
• Review VAT records in the Jhpiego official VAT tracking sheet, follow up on VAT reimbursements and reconcile with donor records quarterly.
• Review and reconcile field/hub office financial documents and provide monthly feedback.
• Work with Hub finance and administration officers to oversee the accuracy of daily transactions and monthly balances.

Compliance, Audit and Filing

• Pre-audit financial documents and prepare them for external audit.
• Stamp financial documents “PAID” and file them in an orderly manner.
• Guide program assistants, staff and vendors on correct financial procedures.

Other

• Perform other duties as assigned by the supervisor.
• Replace the finance manager’s role in her/his absence.
• Assist in ensuring good record-keeping within the Finance officers working as a team with another team.
• Develop and maintain excellent relationships with colleagues and partners.

• BA in Accounting or MBA in related field
• Six to Seven years of relevant experience or demonstrated equivalent combination in an NGO environment and professional training certificate, Experience working in iNGOs as Senior Finance Officer is a Plus
• Excellent knowledge of MS – Word, Excel, and QB Enterprise
• Fluency in English and Amharic

Abilities/Skills

• Excellent communication and interpersonal skills to work in a multi-disciplinary team setup
• A very good experience in auditing/ IPSSAS and Account reconciliation
• Willingness to help and work with people affected by HIV/AIDS
• Flexible and ability to work under pressure
• Excellent time management skill, ability to prioritize different tasks
• Communicable and willing to assist all Jhpiego staff
• Advance skill in excel

Salary: Between 16,193 – 23,563 USD per annum.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

How to Apply

Please apply at: >> www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

 

“Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law