Senior Finance Officer

CTG Ethiopia provides a rapid and cost-effective service for development and humanitarian missions. We recruit, deploy, and manage the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists. Through our efficient and agile HR, logistical and operational services,

CTG Ethiopia saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

OVERVIEW OF THE POSITION GENERAL FUNCTIONS

Areas of responsibility

Client Purchase Orders – Call Off Orders

Under all long-term agreements with its clients CTG must raise a financial quotation and budget limitations for any new contracts (hereinafter called a “COO” and sometimes referred to as a ‘quote’)

• Generation of COOs
• Management of COOs and COO burner (ensuring budgets are not exceeded)

Cashbook Management & Purchase Orders

• Manage the cashbook.
• Post cashbook to Sage
• Manage local account managers and other staff’s raising of Purchase Orders, ensuring POs are raised where required prior to purchase.
• Ensure POs are recorded on sage and raised for invoicing where applicable Ensure the local team are trained on CTG PO system.
• Reconcile Purchase Orders against COO and COO burner.

Invoicing

• Generate timely and accurate invoices for Clients – either system generated or manually as required.
• Ensure all invoices are recorded correctly in Sage.
• Reconciliation of invoices against payroll and COOs
• Manage receipt of local supplier invoices, checking against POs, upload to Sage and issue client reimbursable invoice as required.

Accounts

• Receivable Ensure timely payment of invoices by Client.
• Support Credit Controller with chasing clients for unpaid invoices
• Resolve any queries/issues with invoices to ensure swift payment.

Payroll

• Oversee timesheets timely receipts with local account managers.
• Ensure procedures and timelines are met.
• Prepare payroll – system generated or manually as required as per policy.
• Reconcile payroll with Sage, COOs, contracts of employment and local tax laws.

Tax

• Calculation of personal income tax and social security, and any other applicable local salary withholding taxes
• Responsible for timely payment of PIT, Social Security and other withholding taxes to local tax departments/authorities
• Production and issuance of payslips
• Complete annual tax returns, payment of corporate and other business taxes, and other local filings
• Manage any local audits for taxation and other jurisdictional requirements.
• Responsible for timely payment of all taxes to governing bodies.
• Posting of tax payments to Sage Work with our Legal team to ensure CTG adheres to local tax laws, responsible for keeping CTG in good standing and up to date with local tax laws.
• Represent CTG at local governing bodies (including ministry and tax departments)

Banking

• Manage local bank account(s) where applicable.

Management Accounting

• Manage local budgets and actuals variance analysis for Regional Director
• Prepare brief monthly report to summarise performance and highlight any areas of concern.
• Prepare savings schemes and analytical support on OPEX expenditure to enable local decision making.
• Provide visibility on financial business positioning to ensure effective Regional Management
• Prepare local management accounts and work with local auditors as required.

Contract duration: Starting date: 01/Aug/2023

ESSENTIAL EXPERIENCE

Education:

• Bachelor’s in Accounting, Certificate in ACCA, CPA or equivalent

Work experience:

• Minimum of 5 years of demonstrable relevant Finance & Accounting experience. (essential)

Languages:  

• Fluent in Amharic and English.

Key competencies:

• Self-starter Ethical
• trustworthy and confidential
• Time management
• Team player and good relationship builder
• Excellent customer service skills Resilient and positive