Senior Finance Officer

Internal/External

Vacancy Announcement

 IR/INT/EXT/VN/058.23

August 9, 2023

Post title:                        Senior Finance Officer

Report to:                       Finance Coordinator

Duty Station:                 Somali Regional State, Hargelle

Salary:                             As per the organizations scale

Required:                       One

Duration                         One year with possible extension based on performance

Introduction:

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us

Job Purpose

The main purpose of the job is to implement, coordinate and review the implementation and effectiveness of all financial strategies, processes, systems, Staff benefits, government obligations, gift in kind , advance management, report preparation, prepare year-end financial statement and procedures of Islamic Relief Ethiopia that aid in meeting its overall organizational objectives..

Key Accountabilities

1.      System Management: Ensure the AX is working properly, and administer user access administration and consolidate regional office financial data to the head office AX accounting system timely. Give trainings on AX to finance staffs in the region and send financial data to the head office on monthly bases.

2.      Reporting: Prepare interim, final donor reports timely and prepare quarter reports .And Preparation of Yearend financial Statement such as Balance sheet, income statement and cash flow statement.

3.      Staff Benefit: Manage the recording of organization staffs in the region terminal benefit timely before the end of each year and close of projects in consultation with HR and project offices.

4.      Advance Management: Checking timely Settlement of working Advances and project advances, follow up the settlement of accounts receivables of staffs in all intervention Woreda in the region.

5.      Documentation and coding: Checking the document and coding are correctly posted to the System in accordance with project class and customer job segregation. And ensure details Expenditures are equal to each class of donor expenditures in all project woreda office.

6.      Government Obligations-Follow up the monthly transfer of government obligations, salary income tax and withholding tax payables field office IS settled on monthly bases timely.

7.      Variance Analysis: Prepare and distribute Budget VS Actual Report to budget Holders for variance analysis and grant meeting to take corrective actions. And to work with closely with budget holders for budget preparation, Variance analyses, budget mapping, budget amendment & reporting in the region.

8.      Income and Expenditure: Reconcile closed grants expenditure & income to collect or refund remaining income from Donor or to donor. And ensure and follow up no Expenditure is posted to the system after the grant is closed.

9.      Provident fund Management -Follow up the monthly transfer of staff Provident fund to Banks and make reconciliation of the individual subsidiary ledger with the General ledger of staffs in the region.

10.  Cash Forecast: Preparation of monthly cash forecasts and cash requests from country office for smooth implementation of projects

11.  Fixed Asset Management: Ensure the proper recording of fixed assets in the accounting system and calculate and record depreciation expenses at the end of the Year according to the organization policy. And follow up reconciliation with physical count.

12.  General and subsidiary Ledger reconciliations: Ensure the reconciliation of general ledger and subsidiary ledger of Debaters & Creditors.

13.  Timely Update of Transactions: Ensure and follow up all project office transactions are updated and proper accounting records   are maintained timely by Finance officers in the region.

14.  Bank Reconciliations: Collecting bank statements & Advices from bank monthly & do Bank reconciliation and documented timely and send to the country office regularly.

15.  Audit: Follow up Donor Grant audits & Annual internal & external audit. And ensure audit financial documents are arranged sequential, leveled and stamped properly before it is handover to the country office

16.  Accounting Data backups: To take back up of the Quick books regularly (daily) to avoid risk of data loss.

17.  The Senior finance officer is responsible to coordinate Woreda  finance officers in the region and communicate to the country office timely  of financial reports, Documents  in soft and hard copy

18.  Gift in Kind :Check and follow up gift in-kind are properly recorded in the system and valued fair market price

19.  Maintaining Approved Budget: To maintain budget on the system for approved Grants.

20.  Committed costs: To ensure/follow up the committed/Accrued  costs are properly recorded and expenditure is made accordingly

        21. Additional Tasks: To do additional tasks given by the Finance Coordinator.

Personal Specification

Formal Education/Qualification

·       Bachelor’s degree in Accounting, Finance or related fields.

Work Experience

·       Five years of relevant experience of which at least two years in INGO.

·       Proven experience in financial management preferably in development organizations

·       Proven experience in analyzing and interpreting financial data and information for decision making

Skills and Competences

·       Experience in using one or more accounting package

·       Knowledge of international donor reporting requirements is desirable

·       Excellent IT skills, especially Excel and other MS Office applications

·       Strategic thinker – proven ability to translate strategic plans into action

·       Decisive with excellent judgment

·       Excellent oral and written communications in English and Somali language are mandatory.

·       Able to plan, prioritize and organize self and others

·       Demonstrated ability to lead a team

·       Sympathy with the aims and objectives of IRE

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions.  With a zero-tolerance approach Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.