Senior Finance Officer

JOB SUMMARY

Under administrative direction of the Deputy Director of Finance; the Senior Finance Officer records and posts financial data; participates in the preparation of financial statements and in implementing accounting systems; keeps up-to-date pertinent records of the books of accounts; participates in budget preparation; explores better way of recording and data documentation.

DUTIES/TASKS

• Properly codes and records expenditure, income and any other related transactions in the books of accounts;
• Checks all clinic receipt, invoices and petty cash payments and post to SUN;
• Checks summary of bi-weekly transactions received from Area offices for having complete supporting documents and proper coding of account code, funder, activity and donor line codes and post to SUN;
• Maintains debtors and creditors accounts in SUN with proper allocation of balances;
• Prepares monthly bank reconciliation;
• Verifies payroll and other regular payment transactions with due consideration to deductions (advance, loan….) and record in to SUN;
• Responds to Auditors queries and enquiries and prepares schedules as and when required;
• Records stock receipts, transfers and consumptions of Centres, Outreach, Social Franchising and Support Office;
• Offers guidelines and reporting formats to accounting professionals involved in the preparation and recording financial statements;
• Performs quarterly reconciliation between the general ledger (SUN) and the subsidiary ledger (Peachtree);
• Assists Centre Coordinators, Centre Receptionists on financial matters; and Accounts Manager in the preparation of financial statements, revision and analysis of account balances;
• Performs clearance and investigation of long outstanding balances of stock variances etc;
• Assists in the Preparation of semi-annual and annual financial statements;
• Prepares and submits monthly and other regular or on request financial reports, as per the reporting requirements of MSI and the project funders;
• Explores better systems of handling financial documents;
• Undertakes any other related duties that may be assigned by the Finance Manager;

PERSONS SPECIFICATION

Qualification Requirement:

Education

• MA/BA in Accounting

Experience

• Four years as Finance Officer

Skills, Attitudes and Attributes

• Competence scale at the Proficiency level;
• Capacity to guide and show better ways;
• Persistence and capacity to look into details;
• Knowledge of donor policies and standards;
• Ability to use Vision XL, SUN Accounting and Peachtree Software.
• Pro-choice