Senior Finance Officer

Job Description

TITLE: Senior Finance Officer
PROGRAM: USAID/Ethiopia Lowlands Health Activity (USAID/E LHA)
REPORTS TO (Title Only): Finance Manager

COMPANY SUMMARY

EngenderHealth envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can achieve their full potential. To achieve this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights.

JOB SUMMARY

The Senior Finance Officer is responsible for maintaining the USAID/Ethiopia LHA cash transactions and financial records, reviewing petty cash vouchers, and ensuring timely replenishment of petty cash. The role of the Senior Finance Officer also includes maintaining the project accounting software (QuickBooks), performing accounting and financial duties to ensure accuracy and compliance with internal and external regulations, and liaising with relevant banks, and government departments and offices in relation to taxes and customs. This position reports to the Finance Manager.

ESSENTIAL FUNCTIONS

The Senior Finance Officer will also be responsible for other functions such as:

• Prepare payment vouchers to process all vendor invoices, travel expense reports, and other program-activity payments
• Ensure completeness of supporting documentation and accuracy of entries on the financial software of EngenderHealth (QB/SAGE) for financial reporting; keeping a proper filing system for all cash transactions
• Follow the cash flow status of the project and prepare cash flow requests as per the requirements of EngenderHealth
• Responsible for the preparation of training-related transactions
• Support the Finance Manager with yearly annual budget planning and monitoring
• Handle VAT reimbursement processing with applicable offices and units
• Prepare and monitor the status of the reconciliation of travel and other advances
• Responsible for preparation of payroll and deduction of related tax and pension and ensuring all necessary documentation is complete before processing payment
• Review payment vouchers and supporting documents such as receipts, invoices, tax invoices, etc.; assist in the processing of grantees’ financial reports and grants cash disbursements
• Maintaining and updating financial files ensuring up-to-date records/trackers and that all finance files are electronically filed in the office; Will monitor and ensure availability of all documentation for audit and facilitating audit process
• In collaboration with the Finance Manager, be responsible for monthly budget vs actual tracking and reporting to management as well as report preparation for local government office
• Liaising with banks in the processing of wire transfers; timely submission of different types of tax to the Govt. to avoid any kind of penalty and performing other duties as assigned by the Finance Manager

REQUIREMENTS

• Must possess the following requirements with or without a reasonable accommodation:
• Bachelor’s degree, or other equivalent degree in accounting, finance, Business administration, or other related field
• At least 6 years of accounting or relevant experience in various projects
• Computer literacy, including proven experience with computerized accounting packages, word processing, and spreadsheets in QuickBooks, as well as Microsoft Word and Excel
• Excellent organizational skills
• Good communication skills
• Prior experience working with international NGOs and government organizations, and knowledge of USAID rules and regulations will be an advantage

ESSENTIAL SOFT SKILLS

• Committed to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation.
• Ability to work under pressure and to meet tight deadlines, with minimum supervision.
• Good interpersonal skills
• Be respectful.
• Be honest and trustworthy.
• Ability to handle complex and confidential information with discretion

PREFERRED SKILLS, ABILITIES, AND FUNCTIONS

• Excellent communication and writing skills
• Strong interpersonal, written, and oral communication skills
• Familiarity with sub-grants management a plus

Disclaimer

The above statements describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed and assigned.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a survivor of domestic violence, marital status, pregnancy status, disability or any other protected characteristic or status under applicable federal, state and local laws.

EngenderHealth complies with applicable federal, state, and local laws governing non-discrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EngenderHealth is committed to safeguarding all people, particularly children, vulnerable adults, and beneficiaries of assistance from any harm that may be caused due to contact with EngenderHealth. This includes harm arising from the conduct of staff, associates, and partners; and the design and implementation of programs and activities.