Senior Administrative Officer (AfCDC)

Organization Information

• Reports to: Head of Administration and Facilities Management
• Directorate/Department/Organ: Administration Directorate Africa CDC
• Division: Administration and Facilities Management
• Number of Direct Reports: –
• Number of Indirect Reports: –
• Job Grade: P3
• Number of Positions: 1
• Contract Type: Fixed Term

Purpose of Job

• The Senior Administration Officer will oversee the administrative operations of Africa CDC, ensuring efficient and effective support for various programs and initiatives. This role requires strong leadership, organizational skills, and the ability to manage multiple administrative functions.

Main Functions

• Provide technical support and guidance in the management of various administration and facilities management activities across the organization.
• Oversee the general administrative operations of the Africa CDC, ensuring efficiency and effectiveness in support of the organization’s objectives.
• Maintain organized records and documentation regarding administrative processes, and compliance
• Support the preparation and management of work plans and budgets for administrative functions, ensuring alignment with organizational goals and financial compliance.
• Ensure proper financial management and reporting of administrative expenditures.

Specific Responsibilities

• Contribute to the development, implementation and review of policies and procedures related to facilities management and administration.
• Ensure compliance of Africa CDC’s administrative processes with relevant laws, regulations, and organizational standards, including AU’s legal frameworks and guidelines.
• Collaborate closely with HRM to ensure that any corrective measures regarding occupational safety and health administration (OSHA) issues and ensure compliance with Labor Management Procedures related to administration.
• Carry out day-to-day administrative operations of the organization, ensuring that all administrative tasks are performed efficiently and effectively.
• Assist in the preparation and monitoring of the administrative budget, ensuring that expenditure is within budgetary limits and properly documented.
• Coordinate administrative and logistical support for meetings, conferences, and other events hosted or organized by Africa CDC.
• Manage and coordinate office services, ensuring that the working environment is safe, efficient, and conducive to productivity. This includes overseeing maintenance, safety protocols, and space management
• Provide leadership and guidance to junior administrative staff including administrative assistants, fostering a productive team environment.
• Identify opportunities for process improvements within the administration and facilities management areas, proposing and implementing solutions to enhance efficiency and effectiveness.
• Liaise with internal and external stakeholders, including service providers, and partners, to facilitate smooth operations and service delivery.
• Collaborate with HR to support recruitment, onboarding, and training initiatives for administrative staff and other staff.
• Develop, review and implement maintenance plans to manage office spaces and environment in all Africa CDC premises
• Prepare regular reports on administrative operations and propose improvements to enhance service delivery and operational efficiency.
• Coordinate training and capacity-building activities for staff in administrative-related areas.

Academic Requirements and Relevant Experience

• Master’s degree in Business Administration, Public Administration, Management, Project Management or related fields with 7 years of progressively responsible experience out of which 3 years are at a supervisory level in a similar international organization, public institutions or private sector.

Or

• Bachelor’s degree in Business Administration, Public Administration, Management, Project Management or related fields with 10 years of progressively responsible experience out of which 3 years are at a supervisory level in a similar international organization.
• Experience working in an international organization, NGO, or similar setting is highly desirable

Required Skills

• Strong interpersonal skills and a customer-oriented mindset
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• Knowledge of human resources practices and financial management.
• Excellent problem-solving abilities.
• Ability to work under pressure and meet deadlines.
• Strong attention to detail and accuracy.
• Commitment to organizational values and ethics.
• A demonstrated ability to initiate and promote collaborative approaches and implement joint activities.
• Ability to establish and maintain effective partnerships and working relations both internally and externally in a multi-cultural, multi-ethnic environment, with sensitivity and respect for diversity, including gender balance
• Ability to assist in developing clear program goals, plans and actions that are consistent with agreed strategies and to appropriately delegate, monitor and adjust these plans and actions
• Ability to produce clear and professional reports
• Proficiency in one of the AU officials working languages (Arabic, English, French, Kiswahili, Portuguese and Spanish) and fluency in another AU language(s) is an added advantage

Leadership Competencies

Core Competencies

Functional Competencies

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

Africa CDC is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$  96,921.34  (P3 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 78,461.08 inclusive of all allowances for locally recruited staff of the African Union.

APPLICATION INFORMATION

Applications must be submitted no later than June 16 ,2025 11h59 p.m. EAT.

-Only candidates who meet all job requirements and are selected for interviews will be contacted. -Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.

-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.

-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles.

These countries: include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.