REGIONAL LOGISTICS COORDINATOR – Jigjiga

About Oxfam

OUR WORK IN ETHIOPIA

Job Details

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

The Logistics Team is part of the business support team accountable for ensuring that all operational procedures of Administration and Logistics are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures.  In particular, the team provides professional, business-focused service on logistics, delivering proactive and solutions-based approaches for resolving issues. The team will also ensure that the operational business requirements are effectively managed to deliver organizational results and support the achievement of programme outcomes.

JOB PURPOSE:

The logistics Coordinator will be managing the entire logistics team at his location. As such the role aims to support the team in meeting standards and is both proactive and reactive.

The role requires the ability to analyze and communicate complex information at several levels to a wide audience, both internal to Oxfam and to external actors

The role has some well-defined targets, but in such a challenging environment great flexibility will be required. In-depth knowledge of the principles underlying the key purpose and role is required to make decisions affecting the team and which may have impacted more widely within the programme. And to ensure gender mainstreaming through programme assessment, planning, and implementation.

• Ensures all relevant guidelines and operating procedures are in place for logistics services and that training is provided to users in Somali
• In collaboration with the project manager, design an appropriate supply structure and supply plan, in line with Oxfam standards and procedures and ensure its effective and efficient use for all the procurements related to the project.
• Develops property strategy, and ensures its implementation, and effective property management within the Somalia office, complying with national government requirements and according to Oxfam International standards
• Develops, if needed, the asset systems and procedures aligned with Oxfam International standards and ensures proper asset management
• Apply any donor asset management requirements to assets and manage asset register
• Manage the fleet management function, ensuring that the operation complies with the relevant local regulations governing transport and Oxfam standards and procedures.
• Use fleet management systems to monitor costs and performance and prepare management reports.
• Leads delegated Safety and security-related activities like staff evacuation plans and required hibernation stocks for the country program.
• Ensure Safety-related documents, such as incident reports, proposals, or strategic objectives, are updated and reported, timely filled, and with the quality needed. Ensure lessons learned are taken from them and changes implemented if needed.
• Collaborate with program manager and security advisor to ensure all the safety equipment is fulfilled in office, guesthouse warehouse, vehicles, and compound.
• Supervise, manage and coordinate all warehouse and distribution-related activities.
• Ensure timely reporting on material usage and stock level status and coordinate periodic reviews of minimum stock with project managers.
• Manage and support the Logistics Team to deliver on the OCS, providing leadership, inspiration, and guidance and ensuring that the management of the team is in line with Oxfam’s HR policies and procedures.
• With support from Human Resources Manager, manages the life cycle of individuals within the team from pre-recruitment to exit, including performance management processes, people’s development, and working with HR on issues such as disciplinary matters among others.
• Ensure visibility of the Supply & Logistics function and activities, by collating and disseminating Supply & Logistics reports.
• Tailor information on supply chain performance—including savings and good practices—and use a range of approaches to influence different management audiences
• Anticipate and coordinate requirements for institutional donor reporting.

Person Specification

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment