Location: Semera
Employee Status: Fixed Term
Closing Date: Nov 8, 2022
Job Description
External Vacancy Advertisement for Education Manager
KEY AREAS OF ACCOUNTABILITY:
Budget management
- Leads the periodic programme and budget revisions as required for area of implementation
- Ensures effective and efficient utilization of programme budget and other resources for the intended purpose.
- Ensures that plans are implemented as per agreed and approved budget.
- Forecast and manage the budget based on the detail implementation plan.
- Review monthly expenditure Vs phased budget with action in place
Monitoring, evaluation and quality assurance
- In coordination with MEAL Coordinator leads the field office to design results-based monitoring and evaluation process for the programme.
- Supports that the MEAL plan is implemented.
- Leads the planning and regular review of project implementation.
- Manages knowledge and experiences from the learning process and replicate good practices.
- Ensures the proper utilization and use of monitoring and evaluation systems are put in place.
KEY AREAS OF ACCOUNTABILITY:
Program/Project Management
- Provides leadership to school feeding staff and ensure compliance with school feeding standard operating procedures, organisational guidelines and policies.
- Line manage project staff (WASH ,Education and Construction Officers) including providing capacity building, performance management, and direction on tasks
- Ensures compliance, including financial tracking and oversight of budgets, finance and administration and reporting.
- Coordinates relationships with key stakeholders for the smooth and efficient implementation of project activities and to create a culture of learning and cooperation among partners and project staff.
- Ensures community participation and local authorities in project processes, including safeguarding of beneficiaries at all stages of the implementation of the project.
- Conducts monitoring and supervision visits to the schools to ascertain programme quality and compliance with set standards.
- Produces and share periodic, monthly, end of term and annual reports to inform programme direction.
- Advises the Project Director of issues arising, which affect the proper operation of the programme.
- Resolves issues based on advice provided.
- Liaises with schools, local government, local community leaders and other organisations to ensure the efficient implementation of the programme.
- Provides feedback on the lessons learned from the implementation of field activities and make recommendations for improvements as required.
- Assists in the processing of advance requests and follow on the retirement of such advances.
- Develops activity expenditure plan and communicate the same to the Project Director.
- Leads in the development of annual programme budget.
- Manages Human Resource related emerging issues including discipline of staff.
- Manages the performance of School Feeding staff.
- Organizes logistics components to ensure programme supplies are in adequate measures in schools at all times.
- Ensures that organization assets and equipment are taken care of and that staff are practising due diligence.
- Ensures that partnerships are maintained and functioning properly as per signed contract agreement.
- Maintains regular communication and interaction with partners to facilitate and promote learning and information sharing.
- Provide technical support to partners in the course of project implementation.
Documentation and Learning
- Oversees the proper documentation of experiences and lessons (including pictures and video documentation) learned in the course of programme implementation.
- Leads the MEAL unit to organize and properly maintain database and information related to the programme.
- Facilitates and participate in studies and reviews related to the programme.
- Facilitates and ensure dissemination of information and study/reviews.
Staff Management
- Motivate staff under his/her supervision and build team spirit for effective working relationships
- Ensure that staff under supervision properly plan and organize their tasks (e.g. through monthly, quarterly and annual work plans).
- Ensure that job objectives are set and performances are evaluated timely, with the required quality for supervisees, hold one-to-one meeting, and produce team report.
- Accountable for quality deliverables of the team through the provision of appropriate support
- Hold periodic meeting for regular update and addressing of issues.
- Facilitate and support the staff development under his/her supervision, including nurturing and coaching on specific issues.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary capacity to improve performance and applying appropriate measures when results are not achieved.
Ambition:
- Sets ambitious and challenging goals for himself/herself (and their team).
- Takes responsibility for his/her own personal actions and encourages others to do the same.
- Widely shares his/her personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships, his/her team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength.
- Approachable, good listener, easy to talk to.
Creativity:
- Develops and encourages new and innovative solutions.
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCES
- A minimum of first Degree in Development studies,, Education, Community Development. Master’s degree is preferred with education back ground.
- Experience in project management (at least 8 years), including project cycle management, proposal writing, budget management and donor reporting
- Knowledge of finance monitoring and follow up tools
- HR management in challenging environments
- Good team leadership and conflict resolution skills, consensus team building, and adaptability
- Experience of delivering programs in tight deadlines
- Ability and willingness to work in remote and isolated location with ever-changing security Scenarios
- Experience in MS Office package (Excel, Word, PowerPoint, and Visio), web conferencing applications, and information and budget management systems.
- Experience of coordinating activities across locations and with roving position
- Knowledge of child safeguarding and protection
- Experience, preferably in SF/CP programs, with vulnerable children and youth
- Fluency in relevant local language (Afan Oromo) and English both in written and spoken forms